Ventec ventilator maintenance

The Michigan Department of Health and Human Services (MDHHS) is issuing an Invitation to Negotiate (ITN) for preventative maintenance services for Ventec VPro and VCSNPro ventilators, specifically requiring service every 10,000 hours of use or two years. This procurement is a sole-source acquisition that mandates authorized service technicians from Agiliti Health to perform the maintenance, with a one-time purchase order expected. The solicitation targets highly specialized medical equipment maintenance, with Ventec Life Systems in Bothell, Washington identified as the original equipment manufacturer. Potential bidders must submit alternative proposals through SIGMA by March 26, 2025, at 1:59 pm Eastern Time, with written questions about the solicitation due by March 21, 2025, at 3:00 pm. The procurement is managed by Vicki Moore, who can be contacted at MooreV8@michigan.gov, and will be processed using commodity code 93856. Evaluation will likely focus on technical capability, compliance with manufacturer specifications, and ability to meet the precise maintenance requirements for these critical ventilators.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Agiliti Health is positioned as the sole authorized service provider for these ventilators, effectively limiting potential bidders to their organization. The procurement appears to be driven by the specific technical requirements outlined in the Ventec Life Systems sole source service letter, which establishes Agiliti as the exclusive domestic service partner. While no specific budget range is disclosed in the available documents, this appears to be a targeted, specialized maintenance contract for critical medical equipment used in healthcare preparedness programs. The procurement is structured as a one-time purchase order, suggesting a relatively focused and potentially limited financial scope. The critical nature of the equipment—ventilators used in public health emergency preparedness—underscores the importance of maintaining precise manufacturer-specified maintenance protocols.