3374-25-R-IFBD-00003

The Mississippi State Hospital (MSH) has issued an Invitation for Bids (IFB) for comprehensive medical equipment maintenance services, soliciting proposals for maintaining approximately 407 medical equipment items across patient service divisions. The contract, identified as 3374-25-R-IFBD-00003, seeks a vendor to provide preventative maintenance and repair services for medical devices including vital signs monitors, pumps, defibrillators, and other critical equipment. Contractors must perform one to four annual inspections based on original equipment manufacturer (OEM) recommendations and MSH risk ratings, with services to be delivered Monday through Friday between 7:30 AM and 5:00 PM. The contract term is four years with an option for one additional one-year renewal, with an estimated start date of May 21, 2025. Bidders must submit comprehensive proposals by February 26, 2025, at 3:00 p.m. CST, adhering to specific requirements including fixed and firm pricing with annual increases limited to the Consumer Price Index (not exceeding 3%). Pricing structures must include standard, overtime, and holiday/weekend rates, with estimated service hours of 400 standard hours, 32 overtime hours, and 20 holiday/weekend hours.

The solicitation does not specify particular set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain comprehensive general liability insurance of $1 million per occurrence and register with Mississippi's Accountability System for Government Information and Collaboration (MAGIC) prior to bid submission. Payment will be processed electronically within 45 days of invoice receipt. While specific budget ranges are not explicitly detailed, the comprehensive nature of the maintenance contract covering 407 medical equipment items suggests a significant potential contract value. The procurement process requires vendors to demonstrate technical capability, insurance compliance, and ability to perform detailed medical equipment maintenance across various device categories. Interested bidders should carefully review Attachment F, which provides a comprehensive list of medical equipment requiring maintenance services, to fully understand the scope and complexity of the contract requirements.