Medical Equipment Repair & Maintenance 5 Year Contract- IVHQ

The State of Illinois, specifically for Adams County's Quincy Illinois Veterans Home, is seeking a medical equipment repair and maintenance contractor for a five-year contract period from July 1, 2025, to June 30, 2030. The primary objective is to secure a vendor capable of providing comprehensive repair and maintenance services for biomedical and radiology equipment across the facility's campus. Qualified vendors must demonstrate expertise in servicing a wide range of medical devices including infusion pumps, vital monitors, ultrasound machines, and sterilizers, as detailed in the contract's Attachment A. The vendor will be required to respond to repair requests within 2 hours, conduct quarterly electrical safety inspections, and provide staff with appropriate medical equipment expertise. Key performance requirements include tagging equipment with safety labels (green, yellow, or red), performing repairs during standard business hours (8:00 am - 4:30 pm, Monday through Friday), and excluding Illinois state holidays. The proposal is due on April 3, 2025, with the contract opportunity officially posted on March 27, 2025.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with comprehensive Illinois State Certifications, which include 33 specific compliance areas covering legal, ethical, operational, and administrative requirements. Potential contractors must demonstrate significant qualifications, including maintaining necessary licenses and permits, carrying insurance with $1,000,000 per occurrence for general commercial liability, auto liability, and worker's compensation. The contract prohibits subcontracting and is subject to appropriation availability, with the ability to terminate for convenience with 30 days' notice or immediately for cause. While specific budget ranges are not explicitly detailed, the contract indicates that the vendor will be compensated at predetermined hourly rates for biomedical and radiology equipment repairs, with parts billed at vendor cost. The total maximum payment amount will be determined prior to contract execution, suggesting flexibility in the potential contract value.