Preventative Maintenance on four (4) Individual Tekmar XYZ Purge and Trap Systems for The Texas Department of State Health Services (DSHS) Laboratory

The Texas Department of State Health Services (DSHS) Laboratory is requesting bids for preventative maintenance, repair, and technical support on four individual Tekmar XYZ Purge and Trap Systems under IFB HHS0017742, with responses due August 17, 2026 at 10:30 a.m. Central Time and a questions deadline of August 10, 2026. No subcontracting is permitted due to the critical public health nature of the equipment.

Bidders must demonstrate a minimum of five years of relevant experience with Tekmar purge and trap systems; assigned personnel must possess at least two years of relevant experience and factory training on the equipment. A minimum of three verifiable references for similar contracts completed within the past three years is required. Personnel assigned to the contract must pass background checks and comply with E-Verify requirements prior to work commencement.

The scope includes annual preventative maintenance with evaluation and replacement of worn parts, lubrication and cleaning, gas scrubber replacement, software and firmware upgrades, and replacement equipment as necessary. Services are performed Monday through Friday between 8 a.m. and 5 p.m. Central Time at DSHS Laboratory, Building L114, 7th Floor (L-725), 1100 West 49th Street, Austin, Texas, with response to service calls required within 48 hours unless extended by the contract manager.

The contract term runs September 1, 2026 through August 31, 2027, with one optional one-year extension at HHSC's sole discretion. The historical monetary value for the prior period (September 1, 2024 to August 31, 2025) was $16,575.00. Pricing must be submitted as firm, fixed prices on Exhibit C and include all labor, equipment, materials, supplies, and related expenses; price adjustments based on Consumer Price Index or Federal Minimum Wage increases are subject to HHSC approval.

Contractors must carry Workers' Compensation insurance; Commercial General Liability, Professional Liability, and Umbrella Liability coverage of $1,000,000 each. Responses must include completed Exhibits A (HHS Solicitation Affirmations), C (Pricing Sheet), and D (Bidder Reference and Contractor Qualifications Form), submitted via email to pcsbids@hhs.texas.gov, HHS Online Bid Room, or hand/overnight delivery of a USB drive by the deadline.