FY25/26 - IVHC -SP/ with sole source conditions Nurse Emergency Call Light - R&M /

The Illinois Department of Veterans Affairs (IDVA) is seeking a vendor to provide comprehensive maintenance and repair services for the nursing emergency call light system at the Veterans' Home in Chicago, located at 4250 N. Oak Park Ave. The procurement is a small purchase with sole source conditions, requiring annual inspection and testing by 2 technicians for 80 hours per year, quarterly service calls involving 1 technician for 36 hours per quarter (144 hours annually), and emergency service calls requiring 1 technician for 72 hours per year. The Request for Quote (RFQ) mandates that vendors submit electronic quotes via email to robin.webster2@illinois.gov or through BidBuy by December 9, 2024, with quotes remaining valid for 90 days. All quotes must include comprehensive expenses, shipping, and handling charges, with no price increases permitted. The IDVA reserves the right to reject all offers or individual offers that do not meet requirements and can cancel services up to 72 hours in advance. The contract will be awarded to the vendor offering the lowest price while meeting all specified service requirements.

Vendors must comply with the State of Illinois' Standard Certifications, which include 33 specific requirements covering environmental regulations, legal compliance, and business ethics. No specific set-aside designations are explicitly mentioned, but vendors must meet comprehensive certification standards including absence of felony convictions, anti-competitive practices compliance, and proper business registration. Potential bidders must demonstrate capability to provide all required supplies and services, maintain a drug-free workplace, and adhere to equal employment opportunity guidelines. While the exact contract value is not specified, the scope suggests a relatively modest annual service contract focused on maintaining the nursing emergency call light system. Vendors will be subject to ongoing compliance requirements, including annual recertification for contracts lasting more than one year, and must demonstrate adherence to state regulations regarding taxation, human rights, and labor standards.