Biomedical Service and Repair, Texas Center for Infectious Disease

The Texas Health and Human Services Commission (HHSC), on behalf of the Texas Center for Infectious Disease, is procuring biomedical service and repair contracts under NIGP Class/Item No. 938-56 for inspection, testing, repair, and maintenance services on all medical, x-ray, clinical laboratory, and related equipment at the facility located at 2303 S.E. Military Drive, San Antonio, Texas. Services required include monthly preventive maintenance inspections, quarterly preventive maintenance inspections, semi-annual preventive maintenance, annual preventive maintenance, routine repairs, and emergency repairs, with the contractor furnishing all necessary labor, tools, transportation, equipment, materials, parts, and supplies. Bidders must have a minimum of two years' relevant experience and provide three verifiable references for similar services within the last five years, along with documented qualifications and certifications applicable to the equipment and services to be provided. The contractor must maintain comprehensive insurance coverage including workers' compensation ($1,000,000 per occurrence), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). Mandatory on-site visits are scheduled for May 26, 2026, at 10:00 AM or May 27, 2026, at 2:00 PM, with attendance required at one site visit or the bidder will be disqualified; the deadline for questions and clarifications is May 29, 2026, at 5:00 PM, with responses posted as addenda on June 3, 2026; and responses must be submitted by June 9, 2026, at 10:30 AM. Services are to be performed Monday through Friday between 8:00 AM and 5:00 PM Central Time, with a four-hour response requirement for service calls and emergency repairs completed or a loaner unit provided within 24 hours. The anticipated contract start date is September 1, 2026, with an initial term running through August 31, 2027, and four one-year renewal options available at HHSC's discretion through August 31, 2031.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations that may respond; however, bidders must certify their compliance with various state and federal requirements, including suspension and debarment status, child support obligations, human trafficking prohibitions, franchise tax compliance, E-Verify program participation, and numerous policy-specific restrictions as outlined in Exhibit B. Pricing must be submitted using the Exhibit C Pricing Sheet with firm, fixed prices for the contract life, including all labor, equipment, materials, supplies, and related expenses, with travel time and mileage billed separately as flat fees per round trip; price adjustments are permitted only at HHSC's discretion and must follow the specified Consumer Price Index formula from the Bureau of Labor Statistics. The historical spend for the same or similar services from September 1, 2023, to March 24, 2026, was $204,707.64, providing reference for anticipated contract value. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any awarded contract. The solicitation includes a detailed equipment inventory list documenting the medical equipment, mechanical systems, and support devices at the facility that will be subject to the contractor's service and maintenance obligations, with the facility maintaining equipment from established manufacturers including Stryker, Welch-Allyn, Nonin, Nidek, GE, Siemens, Abbott, and Cardinal Health. No incumbent vendor or current contractor is identified in the available documentation.