Maintenance for BQ50 machines

The City of Philadelphia is soliciting quotes for maintenance services on three Bioquell BQ50 bio-decontamination systems for the Philadelphia Fire Department, with quotes due May 22, 2026. This is a micropurchase with a maximum contract value of $43,000 and a one-year term. The primary decision filter is a sole-source requirement: Ecolab, Inc. is the authorized service provider for these systems.

Scope covers preventive maintenance and calibration for three BQ50 hydrogen peroxide vapor systems across multiple serial numbers, including preliminary equipment checks, power cable inspections, replacement of catalytic and pre-filter aeration filters, vaporizer core inspections, sensor replacements, and system data retrieval. An optional operator refresher training program is available. The quote from Ecolab, dated April 15 through May 15, 2026, specifies $15,530.00 per maintenance visit ($45,090.00 for three visits), with a 5% energy surcharge applied to final invoices. Purchase orders must be submitted at least 60 calendar days prior to scheduled service dates to BioquellUSOrders@Ecolab.com; late submission (less than 60 days prior) incurs a 15% fee. All quoted prices are inclusive of parts, labor, travel accommodations, and associated expenses. Payment is due within 30 days of invoice.

Quotes must be submitted electronically through PHLContracts with a completed Consent and Authorization Agreement signed by authorized company officers and on file in the vendor profile. All quoted prices must be net and exclusive of Pennsylvania sales and use taxes. The City reserves the right to reject any and all quotes and may accept quotes by line item. Sellers must maintain General Liability insurance of $500,000 per occurrence, Automobile Liability of $300,000 per occurrence, and Workers' Compensation at statutory limits. All products must be delivered FOB Destination Point. Submission of an optional LGBTQ Applicant Opportunity Data Form is permitted but not required.