IVHM FY26 BAS System Preventative Maintenance

The Illinois Department of Veterans' Affairs is soliciting a Request for Quote (RFQ) for Building Automation System (BAS) Preventative Maintenance services for Resident Units 1 and 2, located in Manteno, IL. The project, identified as BidBuy Bid #26-497DVA-MANTE-B-47775, covers a contract period from July 1, 2025, to June 30, 2026. The procurement seeks a vendor to provide comprehensive quarterly preventative maintenance and repair services for the IVHM BAS system, which includes extensive technological infrastructure across multiple building wings. The scope of work requires the selected vendor to perform four quarterly maintenance events, conduct system monitoring, testing, and support, and maintain Tridium N4 software subscription with updates to the newest available revision. Deliverables include replacement of broken or defective parts with manufacturer-recommended components, remote support for building engineers, and detailed reporting of system performance. All questions must be submitted via email to travis.kutemeier@illinois.gov by May 16, 2025, with final quotes due electronically by May 27, 2025. Vendors must submit quotes valid for 90 days and are prohibited from subcontracting.

The contract opportunity does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The current system utilizes multiple controllers, including MACH Pro-Sys, Pro-Com, Pro-Air, and Pro-Zone88, covering Building 1 (East and West Wings) and Building 2 (East and West Wings). The RFQ includes an annual repair parts budget of $10,000, though the total contract value is not explicitly stated. Vendors must complete the State of Illinois Taxpayer Identification Number form and comply with 33 standard certifications covering areas such as criminal background checks, tax compliance, workplace standards, and equal employment practices. The state reserves the right to reject offers that fail to meet requirements and select the vendor offering the lowest price. Successful vendors must provide proof of insurance, maintain accurate records for three years, and transfer manufacturers' warranties to the state. Non-compliance could result in contract voiding, suspension, debarment, or potential financial and legal penalties.