IVHM FY 27 Building Automation System Maintenance

The Illinois Department of Veterans Affairs is soliciting bids for building automation system (BAS) maintenance labor and materials at the Illinois Veterans Home in Manteno, with all questions due July 30, 2026 and proposals due August 5, 2026. This is a small purchase with no set-asides for SBE, MBE, WBE, DBE, or VBE vendors.

The scope covers quarterly preventative maintenance and repair of the BAS serving Resident Units 1 and 2, including valve and actuator stroke tests, active point verification, sub-level controller communication checks, Transmission Control Protocol maintenance, alarm history reviews, controller backups, and Lynxspring/Tridium N4 software subscription management with remote support availability. The existing system comprises MACH Pro-Sys, Pro-Com, Pro-Air, and Pro-Zone88 Controllers; BACnet Routers; room pressure monitors; and flow controllers across four equipment areas. Work is performed during normal business hours Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state and federal holidays, unless pre-approved by the facility's Chief Engineer.

The initial contract term runs from execution through June 30, 2027, with a maximum total contract term not to exceed ten years including renewal options. Place of performance is the Illinois Veterans Home in Manteno, Illinois. The vendor must carry General Commercial Liability insurance of $1 million per occurrence and $2 million annual aggregate; Auto Liability of $1 million per occurrence; and Worker's Compensation Insurance as required by law, naming the State as an additional insured. No subcontractor utilization is permitted. Prevailing wage requirements apply to service categories valued above $200 per month or $2,000 per year. The State reserves the right to terminate for convenience with thirty days' notice or for cause if material requirements are not met or safety is jeopardized. All work and intellectual property are deemed work for hire with rights assigned to the State.