Preventive Maintenance, Calibrations, and As-needed Repair Services for Hospital and Durable Medical Equipment for Lubbock State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is requesting bids for preventive maintenance, calibrations, and as-needed repair services for hospital and durable medical equipment at Lubbock State Supported Living Center, with proposals due June 26, 2026 at 10:30 a.m. Central Time and questions due June 16, 2026 at 10:30 a.m. Central Time.

The contractor must maintain a place of business within a twenty-mile radius of the service location and provide qualified technicians. Services include annual preventive maintenance with electrical safety checks, quarterly calibrations of scales, and as-needed repair services on 220 items of equipment spanning dental, respiratory, diagnostic, monitoring, sterilization, and patient care devices. As-needed repairs must be completed within forty-eight hours of request unless otherwise approved. Services are performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, with emergency services available on demand. Bidders must demonstrate at least two years of relevant experience and provide a minimum of three verifiable references for similar contracts completed within the previous two years.

Pricing must be submitted on Exhibit C using firm, fixed rates that are all-inclusive of labor, equipment, materials, supplies, mileage, and transportation costs with no separate reimbursement for travel time or transportation. Historical spend for similar services was $80,000 from December 2019 through August 2026, provided as guideline only. Annual price adjustments may be permitted using CPI-W or CPI-U subject to HHSC approval.

The initial contract term runs through August 31, 2027, with two optional one-year renewals available through August 31, 2029, and an additional one-year extension option at the agency's discretion. The anticipated contract start date is September 1, 2026. The contractor must maintain comprehensive insurance coverage including workers' compensation, commercial general liability ($1 million per occurrence), commercial automobile liability ($1 million combined single limit), professional liability ($1 million), and umbrella liability ($1 million). Both HHSC and the Department of State Health Services (DSHS) may utilize any awarded contract. Responses must include completed Exhibit C Pricing Sheet, Exhibit A HHS Solicitation Affirmations, Exhibit D Bidder Reference Form, and Exhibit F Form 4109 Application for Texas Identification Number if applicable. Firm offers remain valid for 240 days from the due date.