Medical Equipment Repair & Maintenance 5 Year Contract- IVHQ

The State of Illinois, specifically for Adams County, is seeking a medical equipment repair and maintenance contractor for the Illinois Veterans Home in Quincy. This five-year contract will cover comprehensive maintenance and repair services for biomedical and radiology equipment across two facility locations, with services to be performed during regular business hours (8:00 am - 4:30 pm, Monday through Friday) from July 1, 2025, to June 30, 2030. The selected vendor must have qualified staff with extensive experience in healthcare equipment repair and must respond to repair requests within 2 hours. Key deliverables include performing quarterly electrical safety inspections, providing written reports and itemized invoices, and tagging equipment according to safety standards using green, yellow, and red labels. The proposal is due on April 29, 2025, and vendors must demonstrate expertise in biomedical and radiology equipment maintenance, with the ability to order and deliver replacement parts at cost. Vendor qualifications include maintaining necessary licenses and permits, and having the technical capability to perform comprehensive equipment maintenance and repair services.

The procurement opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with 33 standard Illinois certification requirements covering legal, ethical, and operational standards. Vendors must carry $1 million in general commercial liability insurance and agree to numerous compliance conditions, including maintaining a drug-free workplace, avoiding conflicts of interest, and ensuring no criminal history or unethical business practices. While a specific budget range is not disclosed, the contract will be funded through state appropriations with a maximum total payment amount to be determined prior to execution. Pricing will be based on hourly rates for repairs, and the contract explicitly prohibits subcontracting, mandating that all work must be performed within the United States. Potential sanctions for non-compliance include contract voiding, suspension, debarment, denial of payment, civil fines, or criminal penalties. The state reserves the right to terminate the contract for convenience or due to funding limitations, providing additional flexibility in the procurement process.