IVHM FY 27 Building Automation System Maintenance

The Illinois Department of Veterans Affairs is soliciting bids for building automation system (BAS) maintenance and support at the Illinois Veterans Home Manteno facility, with proposals due June 25, 2026 and all questions due June 22, 2026. This is a small purchase with no set-asides or preference programs.

The scope encompasses quarterly preventative maintenance and repair services for the BAS system serving Resident Units 1 and 2 at One Veterans Drive, Manteno, Illinois. Work includes stroke tests for all valves and actuators, verification of active points, sub-level controller communication checks, Transmission Control Protocol maintenance, alarm history reviews, and controller backups across 184 pieces of equipment spanning four residential wings. The equipment roster includes MACH Pro-Sys, Pro-Com, Pro-Air, and Pro-Zone88 Controllers; BACnet Routers; room pressure monitors; and flow controllers. The vendor must provide and maintain Tridium Lynxspring/N4 software subscriptions at the newest revision and offer remote support to facility engineers and contractors on an as-needed basis. All work must be coordinated with and approved by the Chief Engineer's office and completed during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding state and federal holidays. No subcontractors are permitted.

The contract term runs from the date of last signature through June 30, 2027, with a maximum total term not to exceed ten years including renewals and extensions. Funding flows through General Revenue (001). The vendor must carry general commercial liability insurance of $1 million per occurrence with a $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law, naming the State as additionally insured. The State reserves the right to terminate for convenience with thirty days' notice or for cause immediately, and may terminate without penalty if appropriations fail or are reduced. Vendor registration requires completion of the TIN form and tax compliance certification.