DVBE only* 25CS0002 Dental Equipment Maintenance and Repair Services *DVBE only*.

The California Department of Veterans Affairs (CalVet) is seeking a solicitation for Dental Equipment Maintenance and Repair Services through contract number 25CS0002, targeting dental equipment at the Veterans Home locations. The procurement will cover comprehensive maintenance and repair services for various dental equipment including autoclaves, air compressors, dental chairs, x-ray units, and related technologies from manufacturers such as ADEC, Air Techniques, Midmark, and DEXIS. The contract term runs from July 1, 2025, through June 30, 2028, with service requirements including semi-annual maintenance (5 visits), annual maintenance (3 visits), regular business hour repairs (30 estimated hours), emergency services, and equipment installation. Key deliverables include maintaining functional dental equipment through preventative maintenance, with specific performance requirements such as having at least two factory-trained service technicians qualified to work on specified equipment. The solicitation timeline includes critical dates: SFQ advertised on January 24, 2025, questions due by January 29, 2025, responses to questions by February 3, 2025, and quote submittal deadline of February 5, 2025, at 11:59 p.m.

This procurement is exclusively reserved for California-certified Disabled Veteran Business Enterprises (DVBEs) that have been verified by the Department of General Services. The contract includes a comprehensive pricing structure with fixed costs for maintenance services and hourly rates for various service scenarios, including regular business hours, after-hours emergency services, and equipment installation. Parts and materials will be reimbursed at cost plus a 10% markup, with a maximum materials reimbursement of $2,500. Vendors must maintain various insurance coverages, including general liability, professional liability, and workers' compensation. The solicitation covers multiple jurisdictions including Fresno County, Fremont City, San Diego City, Rancho San Diego CDP, San Diego Country Estates CDP, and San Diego County. While specific award value is not explicitly stated, the detailed rate sheet and reimbursement structure suggest a potential contract value that could range significantly based on the complexity and frequency of required maintenance services.