Medical Equipment Repair & Maintenance 5 Year Contract- IVHQ

The State of Illinois, specifically the Quincy Illinois Veterans Home located in Adams County, is seeking a medical equipment repair and maintenance contract for a five-year term from July 1, 2025, to June 30, 2030. The procurement involves comprehensive repair and maintenance services for biomedical and radiology equipment, with specific requirements for rapid response times, electrical safety inspections, and equipment tagging. Vendor qualifications include having staff with appropriate licenses and experience in healthcare equipment repair, with strict prohibitions on subcontracting. The vendor must be prepared to respond to repair requests within 2 hours, perform quarterly electrical safety inspections, and tag equipment using safety standards (green, yellow, or red labels). The contract covers medical devices from manufacturers like Welch Allyn, Hospira, and Respironics, with predetermined hourly rates for biomedical and radiology equipment repair. The proposal is due on April 15, 2025, with a posted date of April 7, 2025, and requires precise adherence to the detailed specifications outlined in the contract documentation.

The contract does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete the Standard Illinois Certifications, which includes 33 compliance requirements covering financial responsibility, criminal background checks, workplace practices, tax compliance, and non-discrimination policies. The vendor must maintain comprehensive insurance coverage, including $1 million in general commercial liability and $1 million in auto liability. While a specific budget range is not definitively stated, the contract notes that funding is subject to appropriation and allows for termination if funds become unavailable. The contract requires the selected vendor to handle all aspects of equipment repair, including ordering and installing replacement parts, with invoices to be submitted by July 31 following the service period. Potential bidders must carefully review the comprehensive certification requirements, understanding that false statements could result in contract voiding, suspension, debarment, financial penalties, or potential criminal consequences.