25CS0054 - medical equipment maintenance, repair and certification services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for medical equipment maintenance, repair, and certification services through Solicitation Number 25CS0054, specifically for the Veterans Home of California - Chula Vista. The procurement covers comprehensive maintenance of approximately 200 medical and biomedical equipment pieces, including hospital beds, patient lifts, oxygen concentrators, nebulizers, infusion pumps, vital signs monitors, and clinical diagnostic equipment. Services include annual preventive maintenance performed in July, unlimited repair requests with a 48-hour response time, equipment removal and repair services, and provision of loan equipment at no additional cost for extended repairs. Technicians must be factory-trained or have at least three consecutive years of equipment maintenance experience, and must perform work during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday). Key dates include a deadline for questions on December 9, 2025 at 5:00 PM, responses to questions on December 10, 2025 at 5:00 PM, and a solicitation submittal deadline of December 11, 2025 at 5:00 PM, with a proposed contract start date of January 1, 2026. The evaluation will be based on the lowest responsive responsible quote in accordance with Government Code 14838.5.

This solicitation is exclusively reserved for certified Small Businesses (SB) and Micro Businesses (MB) in California, with a specific emphasis on Disabled Veteran Business Enterprises (DVBE). There is a mandatory 3% DVBE participation requirement, with potential bid incentives ranging from 3% to 5% based on DVBE participation levels. Proposers must verify DVBE subcontractor certification status and submit various compliance documentation, including Contractor Certification Clauses, Commercially Useful Function Certification, and Disabled Veteran Business Enterprise Declarations. Insurance requirements include commercial general liability insurance of at least $1,000,000 and workers' compensation insurance. The contract term is scheduled from January 1, 2026, through June 30, 2028, with an estimated budget that includes an all-inclusive annual preventive maintenance rate, hourly rates for incidental repairs, and a material reimbursement of $9,900.00. In the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract will be awarded to the disabled veteran-owned small business.