Bid no. 256102 oxygen bottles and service

The City of Salem, Oregon Contracts & Procurement Division is issuing Bid No. 256102 to procure oxygen bottles and refill services for the Salem Fire Department. This procurement seeks a vendor to provide weekly refill services for medical-grade oxygen cylinders, specifically Size D cylinders (aluminum, medical oxygen USP quality) and Size 100 CF main tank cylinders, with deliveries scheduled approximately weekly and no more than five business days between service calls. The scope of work includes maintaining an asset tracking system to monitor cylinder location and status, providing routine weekly refills, and maintaining urgent delivery capability to supply up to five Size D cylinders and one 100 CF main cylinder within 48 hours during unusual circumstances. Bidders must submit three line items for pricing: weekly refill service for Size D cylinders, weekly refill service for Size 100 CF cylinders, and delivery and fees, with all items mandatory. Delivery must be made to the Salem Fire Department at 2742 25th Street SE, Salem, Oregon 97302. The bid deadline is February 18, 2026, at 11:00 a.m. local time with electronic submission required through Equity Hub's Bid Locker, public opening and reading conducted virtually via Zoom, and written questions due by February 11, 2026, at 5:00 p.m. local time. The City will award the contract to the lowest responsive bidder, with award anticipated within 30 calendar days of bid closing. Pricing must be firm and irrevocable for 30 calendar days after closing, and the City's payment terms are Net 30 days with no pre-payment available.

The contract is open to all qualified bidders with no stated set-aside designations for disadvantaged enterprises, though the City applies reciprocal preference to non-resident bidders based on preferences given in their home states. No incumbent vendor or current contractor information is specified in the bid documents. The initial agreement term extends from contract execution through June 30, 2027, with renewal options for four additional consecutive one-year periods, subject to satisfactory performance, City budget approval, and written agreement from the successful bidder. The successful bidder must maintain comprehensive general liability insurance with minimum combined single limits of $2,000,000 for bodily injury, personal injury, and property damage, and must comply with workers' compensation requirements. Bidders may request approval of substitute products as "approved equals" by February 11, 2026, at 5:00 p.m. The City reserves the right to cancel the procurement or reject any or all bids. Specific budget values or award amounts are not provided in the bid documents, as the contract value will be determined based on the lowest responsive bid received.