Medical Equipment Repair & Maintenance 5 Year Contract- IVHQ

The State of Illinois, specifically for Adams County's Illinois Veterans Home in Quincy, is seeking a medical equipment repair and maintenance contractor for a comprehensive five-year contract spanning July 1, 2025, to June 30, 2030. The procurement focuses on providing full-service biomedical and radiology equipment maintenance for the facility, covering a wide range of medical devices from manufacturers like Welch Allyn, Hospira, and Respironics. The selected vendor will be responsible for quarterly electrical safety inspections, responding to repair notifications within 2 hours, and maintaining a staff of qualified technicians with appropriate training and licensing. Key deliverables include equipment repair services during regular business hours, providing color-coded equipment safety labels, and submitting written repair reports after each service. The contract requires the vendor to order parts meeting manufacturer specifications and ensures parts will be billed at vendor cost. The proposal submission deadline is March 12, 2025, with the opportunity initially posted on March 5, 2025.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, but vendors must complete a comprehensive 33-point certification process detailing legal compliance, business practices, and ethical standards. Potential bidders must demonstrate significant operational capabilities, including maintaining $1,000,000 in general commercial liability insurance and worker's compensation coverage. While no incumbent vendor is explicitly mentioned, the contract is contingent on state funding availability and can be terminated with 30 days' notice. The total contract value is not definitively stated, but the five-year term suggests a substantial financial commitment for ongoing medical equipment maintenance services. Vendors must be prepared to provide thorough documentation of their qualifications, comply with state procurement regulations, and meet stringent performance standards outlined in the standard terms and conditions document.