25CS0002 *Small Business Only* Dental Equipment Maintenance Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for dental equipment maintenance services at the Chula Vista California Veterans Home, with the contract covering the period from July 1, 2025, through June 30, 2028. The procurement opportunity (Solicitation #25CS0002) requires comprehensive maintenance and repair services for various dental equipment, including autoclaves, air compressors, dental chairs, x-ray units, and other specialized dental technologies. Contractors must provide factory-trained technicians capable of responding within 2 hours for emergency repairs and 24 hours for non-emergency repairs. The scope of work includes semi-annual maintenance (5 visits), annual maintenance (3 visits), repair services during normal business hours (30 estimated hours), emergency services after hours (5 estimated hours), weekend/holiday emergency services (5 estimated hours), and equipment installation services (5 estimated hours). Key procurement dates include: SFQ advertisement on February 10, 2025, questions due by February 13, 2025, question responses by February 17, 2025, and quote submissions due by February 20, 2025. Evaluation will focus on the lowest responsive responsible quote per Government Code 14838.5.

This procurement is exclusively reserved for California-certified Small Businesses (SB) and Micro Businesses (MB) registered with the Department of General Services. Contractors must maintain comprehensive insurance coverage, including commercial general liability ($1M per occurrence), professional liability, automobile liability, and workers' compensation. The contract includes a materials reimbursement allowance of $2,500, with parts reimbursed at cost plus a 10% markup. Successful bidders must complete multiple administrative forms, including payee data records, contractor certification clauses, bidder declarations, DVBE documentation, and GenAI disclosure forms. The contract will be performed at 700 East Naples Court, Chula Vista, CA 91911, with the State making no guarantees about actual service volumes. Contractors must submit an auto-calculating rate sheet detailing all-inclusive rates for each service category, with quoted rates remaining binding for the entire contract term, including potential extensions. While no specific budget range is explicitly stated, the comprehensive service requirements and materials reimbursement suggest a potential contract value that could range between $50,000 and $150,000 over the three-year term.