UNSPSC 80161508: Document destruction services

The service is used to securely dispose of confidential information. The commodity is a service of permanent withdrawal or destruction of electronic records or paper materials. Destruction may entail erasing information from magnetic media, or incineration or shredding or paper media.

UNSPSC 80161508 Document destruction services (Commodity) covers on-site and mobile shredding of confidential documents—paper, electronic media, and related materials—at state and local facilities. State and local governments buy this service to comply with data protection, HIPAA, CJIS, and records-retention regulations; recent solicitations emphasize NAID certification requirements, chain-of-custody documentation, and Certificates of Destruction. Issuing bodies include state departments (California Employment Development Department, Florida Department of Revenue, Texas Health and Human Services Commission, Maryland Department of Health), county governments (Pinal County, Arizona; Savannah-Chatham County, Georgia), cities (Pittsburgh, Arlington, Mableton, Santa Monica), school districts (Pflugerville ISD, Savannah-Chatham County Public Schools), universities (Florida Gulf Coast University, University of Wisconsin-Parkside), and specialized agencies (state hospitals). State agencies and school districts dominate recent activity; repeat buyers include the California EDD (Northern and Southern California regions), Florida Department of Revenue (multi-county platform), and Texas HHSC.

Geographic spread spans California, Florida, Texas, Arizona, Maryland, Georgia, Oregon, and Pennsylvania, with the highest concentration of recent solicitations in California and Florida. Representative recent opportunities include the California Employment Development Department's IFB No. 129877 for on-site confidential destruction services at 56 EDD facilities in Southern California (bids due July 21, 2026, IFB notice type, estimated annual volume 600,000–1,000,000 pounds, requiring NAID certification, $1 million liability insurance, mobile truck-mounted shredders capable of processing 3,500 pounds per hour, contract term December 1, 2026 through November 30, 2029); the Florida Department of Revenue's ITB 15652 for mobile on-site shredding services in Leon County and statewide counties (bids due May 22, 2026, ITB notice type, requiring NAID i-SIGMA certification, four-year contract with no renewal, tiered pricing by bin size and service type); and Pinal County, Arizona's RFP 265931 for secure document shredding and offsite storage across 47 service locations serving county departments (proposals due June 12, 2026, RFP notice type, monthly recurring service requirement with Executive Cabinets, totes, and Secure Consoles). Contracts typically run three to five years; small-business preferences (SB, DVBE, VSBE) and set-asides appear in California and Maryland procurements. Most recent opportunities emphasize lowest-responsive-and-responsible-bidder evaluation.