25-311 Region 1 On-Site Confidential Document Shredding services Northern California

The California Department of Motor Vehicles (DMV) is soliciting bids for Region 1 On-Site Confidential Document Shredding and Compact Disk (CD) Destruction and Recycling Services across multiple Northern California jurisdictions, including Sacramento County, Shasta County, Sonoma County, and specific cities like West Sacramento and Shasta Lake. The procurement targets document destruction services for three Driver Safety office locations: Redding, Sacramento Broadway, and Santa Rosa, with bi-weekly document shredding and bi-annual CD destruction requirements. Services must be performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday, excluding state holidays) with consistent weekly service schedules. Bidders must submit a non-fillable PDF response via email by January 23, 2026, at 11:59 p.m., with a public bid opening on January 26, 2026, at 1:00 p.m. Written questions are due by January 13, 2026, at 11:00 a.m., with responses released by January 20, 2026. Potential contractors must provide shredded document bins and ensure secure destruction of confidential documents and CDs, demonstrating capabilities in document management and secure disposal.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) participation incentive, offering bid incentives ranging from 3% to 5% for certified DVBE subcontractor participation, though the DVBE requirement has been formally waived. The current contractor is Viking Shred, LLC, which has been charging $24.00 per bin for weekly document shredding and $0.00 per bin for quarterly CD shredding. The contract has an estimated total value of $36,501.00 for a thirty-six-month term, with a proposed start date of March 1, 2026. Contractors must maintain specific insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and $1,000,000 in Workers Compensation employer liability. Required bid documentation includes a Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, Bidder Declaration, Subcontractor/Supplier List, Darfur Contracting Act certification, and California Civil Rights Laws Certification. The DMV will award the contract to the lowest responsible responsive bidder, with all agreements subject to non-negotiable State General Terms and Conditions.