Middletown Housing Document Sorting Shredding and Digitizing RFP

The Middletown Housing Authority (MHA) in Middlesex County, Connecticut, has issued a Request for Proposal (RFP) soliciting qualified contractors to provide comprehensive document management services for its Housing Choice Voucher Program, Low Income Public Housing Program, and State of Connecticut Moderate and Elderly Rental Programs. The primary objective is to secure a firm capable of performing paper records sorting, bulk shredding, digitalization, and document scanning services for current, aged, and historic records. The RFP, identified as Solicitation Number 30974, opens on June 28, 2025, at 1:00 PM EDT and closes on July 31, 2025, at 2:00 PM EDT. Potential vendors may submit questions between June 28, 2025, at 1:15 PM EDT and July 24, 2025, at 2:00 PM EDT. The primary contact for this solicitation is Ben Bare, who can be reached at 860-781-4114 or ben@middletownha.org, located at 40 Broad Street in Middletown, Connecticut. While specific evaluation criteria are not explicitly detailed in the available documentation, vendors will be expected to demonstrate comprehensive capabilities in document management and provide thorough proposals addressing the housing authority's specific needs.

The RFP does not explicitly outline set-aside designations or restrictions on respondent types, suggesting the solicitation is open to a broad range of qualified vendors. No incumbent vendors or current contractors are mentioned in the documentation. The solicitation does not specify a total estimated value or budget range for the project, indicating that pricing and payment terms will be vendor-specified with delivery on a Free On Board Destination basis. The document management services required are comprehensive, encompassing sorting, scanning, and bulk shredding of records across multiple housing programs. Interested vendors will need to provide detailed proposals that demonstrate their technical capabilities, experience with similar document management projects, and ability to handle the diverse record-keeping needs of the Middletown Housing Authority. The lack of specific line items or detailed specifications suggests that MHA is seeking flexible, innovative solutions from experienced document management contractors.