Document Destruction and Related Services (Annual Contract)

The Savannah-Chatham County Public School System (SCCPSS) in Georgia is soliciting sealed bids for on-site document destruction and related services under an annual contract (Bid 26-24). The procurement seeks qualified vendors to provide on-demand mobile shredding services capable of responding within 48-72 hours, accommodating bulk purges, and processing non-paper materials including DVDs, CDs, video cassettes, and microfilm cartridges. All destruction services must comply with DIN 66399 Level P-4 or higher shredding standards and include chain-of-custody documentation with certificates of destruction. Prospective contractors must demonstrate a minimum of five years of continuous experience in document destruction services, preferably with educational, governmental, or municipal agencies in the Southeast Georgia region, and must be NAID AAA Certified or equivalent. Award will be made to the responsive and responsible bidder submitting the lowest total bid. The invitation to bid was first advertised on January 22, 2026, with a second advertisement on February 5, 2026; the deadline for bidder questions and material substitution requests is February 10, 2026, at 5:00 p.m. (ET), and completed bids are due February 24, 2026, at 11:00 a.m. (ET), with notice of intent to award expected on or about March 6, 2026, and contract execution anticipated on or about March 15, 2026.

The contract does not specify set-asides or restrictions based on organizational type or disadvantaged enterprise status. Awarded contractors must maintain commercial general liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, commercial automobile liability insurance of $1,000,000 combined single limit, and umbrella insurance of $1,000,000 per claim. The initial contract term is twelve months from execution date, with potential renewal options of up to two additional one-year terms by mutual agreement; pricing must remain firm for ninety days following bid submission and throughout the initial one-year term without increases, fuel surcharges, or add-on costs, though pricing may increase no more than 5 percent for the first renewal term and no more than 5 percent from the first renewal rate for the second renewal term. Bidders must provide copies of business licenses, certificates of insurance, W-9 forms, corporate registrations, required state licenses, and a minimum of three business references, along with notarized completion of five mandatory certification forms addressing bidder information, debarment status, E-Verify compliance, and lobbying disclosure. No bid bonds or performance bonds are required, and no specific budget amount or award value is disclosed in the solicitation documents.