EADM90225 - On-site Witnessed Confidential Destruction Services

The State Controller's Office (SCO) is seeking a contractor to provide mobile on-site witnessed confidential destruction services across four Sacramento-area locations: 300 Capitol Mall, 621 Capitol Mall, 3301 C Street, and 10600 White Rock Road in Rancho Cordova. The procurement, identified as Invitation for Bid (IFB) Number EADM90225, requires the selected vendor to supply heavy-duty 96-gallon lockable bins and Ergo DuraFlex Executive-style consoles for collecting confidential materials, including print paper, carbon paper, light cardboard, and various media types like CDs and floppy disks. The contractor must operate an enclosed truck-mounted industrial shredder capable of destroying at least 4,000 pounds of material per hour, with a maximum shred size of 1mm by 5mm. Key qualifications include maintaining current "AAA" certification from the National Association for Information Destruction (NAID), providing two uniformed employees per service visit, and implementing secure chain of custody procedures. Critical procurement dates include a written questions deadline of November 12, 2025, bid submission deadline of November 26, 2025, at 2:00 p.m. Pacific Time, a cost opening on December 4, 2025, via Microsoft Teams, and a proposed award date of December 12, 2025.

The procurement includes specific set-aside and participation requirements, mandating a minimum 25 percent small business (SB) participation with firms required to perform a commercially useful function. An additional Disabled Veteran Business Enterprise (DVBE) incentive of up to five percent is available based on participation level. Insurance requirements are comprehensive, including $1 million commercial general liability per occurrence, $2 million annual aggregate, statutory workers' compensation, and $1 million automobile liability. The contract will span three years, with an estimated start date of February 15, 2026, and allows for potential amendments for additional funds or service adjustments. While no specific budget range is explicitly stated, the cost worksheet indicates an estimated annual service volume of 407,400 pounds across all locations, with contractors required to quote all-inclusive rates. The SCO reserves the right to modify work scope and notes that actual work volumes are estimates. Contractors are prohibited from subcontracting services and must submit biannual Prime Contractor's Certification-Small Business Subcontractor Reports by December 31st and July 1st each calendar year.