25-290 On-Site Confidential Document Shredding services throughout Northern, Central and Southern California
Closed State & local contract opportunity Posted
- Solicitation number
- 25-290
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Cindy Huynh cindy.huynh@dmv.ca.gov (916) 818-2850
Opportunity details come from caleprocure.ca.gov. Updated .
About this opportunity
The California Department of Motor Vehicles (DMV) has issued an Invitation for Bid (IFB) for on-site confidential document shredding and compact disk (CD) destruction services across Northern, Central, and Southern California. The contract covers 16 office locations, with services including bi-weekly document shredding and biannual CD destruction. Specific requirements include providing lockable bins, using an enclosed truck-mounted industrial shredder, and performing witness verification of destruction with accompanying certificates. Bidders must submit written questions by November 18, 2025, at 11:00 a.m., with responses to be released by December 1, 2025, at 4:30 p.m. The bid submission deadline is December 8, 2025, at 11:59 p.m., with a bid opening scheduled for December 9, 2025, at 1:00 p.m. Vendors must provide comprehensive documentation and submit bids in non-fillable PDF format, including all required bid documents, certifications, and subcontractor information.
The procurement opportunity does not mandate Disabled Veteran Business Enterprise (DVBE) participation, but offers a participation incentive of three to five percent based on certified DVBE subcontractor commitment. Current contractors for this service include Shadowhawk, Inc. and Viking Shred, LLC. The contract term is thirty-six months, with a proposed start date of March 1, 2026, or upon contract approval. Insurance requirements include commercial general liability insurance (minimum $1,000,000), automobile liability insurance (minimum $1,000,000), and workers' compensation insurance (minimum $1,000,000 employer's liability). The estimated total budget for the three-year contract is $123,240.00, with current pricing at $24.00 per bin for weekly document shredding and $0 per bin for quarterly CD shredding. The procurement anticipates approximately 2,268 bi-weekly pickups and 90 biannual CD pickups, including a 20 percent contingency increase.
Opportunity text
On-Site Confidential Document Shredding and Compact Disk (CD), Destruction, and Recycling Services at Various Driver Safety Office throughout Northern, Central and Southern California. Term: Thirty-six (36) months (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services. Estimated budget: $123,240.00 for three (3) year term. ***Current Contractor: Shadowhawk, Inc. Viking Shred, LLC ***Weekly document shredding: $24.00 per bin, per pick up. ***Quarterly CD shredding: $0 per bin, per pick up. ***DVBE Waived
Files
| File | Type | Posted |
|---|---|---|
| 25-290_IFB.pdf |
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