Physical Media Destruction and Overwriting or Degaussing of Electronic Media Services

The Florida Department of Revenue (FDOR) has issued a Request for Information (RFI) seeking vendors capable of providing physical media destruction and electronic media overwriting or degaussing services across Florida counties. The procurement covers comprehensive media destruction services, including scheduled and on-demand destruction of paper documents, non-paper media, micromedia, hard drives, solid-state devices, and product destruction. Vendors must demonstrate capabilities for both mobile/onsite and facility-based destruction services, with strict compliance requirements including adherence to IRS Publication 1075 and NAID certification. The RFI requires detailed vendor responses addressing service descriptions, cost methodologies (both recurring and non-recurring), service delivery methods, and regulatory compliance. Key dates include vendor questions due by October 20, 2025, at 5:00 PM, and vendor responses due by October 31, 2025, at 5:00 PM, with the current agency term contracts set to expire on March 31, 2026.

The RFI is open to all interested vendors and implementation partners, with no specific set-aside designations explicitly mentioned. The Department of Management Services has approved these contracts as an Alternate Contract Source, allowing other eligible U.S. government entities with a physical presence in Florida to potentially utilize the services. Currently, FDOR maintains six agency term contracts for mobile/onsite shredding services, suggesting an established market with existing infrastructure. While no specific budget range is provided, the document emphasizes that this RFI is for informational and planning purposes only, and responding does not guarantee a future contract award or preclude vendors from subsequent solicitations. The procurement appears focused on ensuring comprehensive media destruction services that meet stringent security and regulatory requirements across Florida's government entities, with potential for broader governmental use.