Mobile On-site Shredding Services

The Florida Department of Revenue (FDOR) is conducting an Invitation to Bid (ITB) for mobile on-site shredding services to protect confidential taxpayer and client information across Florida counties, with this specific opportunity designated for Leon County. The procurement seeks a single or multiple contractors to provide both Scheduled Mobile On-Site Shredding Services and On-Demand Mobile On-Site Shredding Services on a county-by-county basis. Required deliverables include mobile shredding services utilizing locking containers provided at no charge by the contractor, Certificates of Destruction issued for each service call, and compliance with fixed-rate, deliverable-based pricing structures organized by bin size and quantity tiers. Bidders must be certified by the National Association of Information Destruction (NAID) through the International Secure Information Governance & Management Association (i-SIGMA), maintain at least three years of experience in mobile on-site shredding services, and ensure all equipment and facilities comply with IRS Publication 1075 standards. The evaluation criteria prioritize the lowest responsive and responsible bidder(s), with financial consequences of 1% of invoice cost per workday assessed for failure to meet pickup performance standards. Critical deadlines include vendor questions due by April 22, 2026, responses posted by April 27, 2026, bid opening on May 1, 2026, at 3:00 PM, and the Notice of Intended Agency Decision posted on approximately May 5, 2026. The contract term is four years from execution with no renewal options, and payment will be made via Electronic Funds Transfer within forty days of invoice approval.

The ITB does not specify set-aside designations or disadvantaged enterprise restrictions in the available documentation. No incumbent vendors or current contractors are identified in the posting materials. Contractors must accept Visa credit card payments without additional fees and comply with payment procedures under section 215.422, Florida Statutes. The procurement structure permits no fuel adjustment charges and requires locking containers to be provided at the contractor's expense as part of the service offering. Specific budget ranges or award values are not disclosed in the available documentation; however, pricing is submitted using fixed-rate Cost Sheets organized by service type, bin size, and quantity tiers. Funding is contingent upon annual appropriation by the Florida Legislature, with no state liability if appropriations are not secured. Upon approval by the Florida Department of Management Services, the contract may be available for use by other state agencies as an Alternate Contract Source.