On-site Document Destruction Services IFB #25-20013-000

The California Department of State Hospitals Metropolitan is soliciting bids for On-site Document Destruction Services through Invitation for Bid (IFB) #25-20013-000. This procurement covers confidential document destruction services across multiple DSH facility locations, including Atascadero, Coalinga, Metropolitan, Patton, Sacramento, and Napa. The contractor will be responsible for providing all necessary personnel, equipment, transportation, and a service vehicle to destroy approximately 40 tons of confidential records over a three-year contract period from July 1, 2025, through June 30, 2028. Key qualifications for bidders include possessing a valid NAID AAA Certification and providing three customer references, with at least one from a governmental entity. Services will be performed every other Tuesday between 8:00 a.m. and 3:00 p.m., with strict security requirements including background checks and confidentiality protocols. The bid submission deadline is May 28, 2025, at 3:00 p.m. Pacific Time, with an anticipated contract award on May 29, 2025, and a contract start date of July 1, 2025.

The solicitation includes provisions for small business and disabled veteran business enterprise (DVBE) preferences, offering a potential 5% preference for small businesses and incentives for DVBE participation. Bidders will be required to provide commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate. The contract covers jurisdictions including Los Angeles County, San Luis Obispo County, East Los Angeles CDP, Lake Los Angeles CDP, and Los Angeles City. While a specific budget range is not explicitly stated, the scope of destroying 40 tons of confidential records suggests a substantial contract value. The procurement emphasizes rigorous security measures, requiring contractors to handle confidential documents with the utmost discretion and professionalism. Interested vendors must carefully review the detailed requirements in the IFB document, ensuring compliance with all specified security protocols and operational standards for document destruction services.