Secure Document Shredding and Secure Offsite Document Storage Services

Pinal County, Arizona has issued Request for Proposal (RFP) 265931 to procure secure document shredding services and secure offsite document storage services for countywide use by county departments on an as-needed basis. The procurement seeks qualified vendors capable of providing comprehensive document destruction and secure storage solutions that comply with security standards, confidentiality requirements, and industry best practices for handling sensitive county records. The services must be delivered across 47 identified service locations distributed throughout Pinal County's geographic regions, including municipalities such as Casa Grande, Coolidge, Florence, Apache Junction, San Tan Valley, Maricopa, and others, serving multiple county departments including the Sheriff's Office, Superior Court, County Attorney, Public Defender, Probation Offices, Clerk of Court, Elections, Human Resources, Finance, and Public Health. Service deliverables include monthly document shredding and storage at designated locations utilizing various container types and quantities, including Executive Cabinets, 95-gallon totes, 65-gallon totes, and Secure Consoles, with approximately eleven locations requiring monthly offsite storage services in addition to standard shredding. Vendors must demonstrate compliance with applicable retention policies and regulations, implement proper security protocols for document lifecycle management, and provide reliable service delivery on a monthly recurring basis. The proposal submission deadline is June 12, 2026, with the Request for Proposal posted on May 14, 2026.

The RFP documentation does not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, budget ranges, or award values at this time. No existing technology infrastructure integration requirements or specific evaluation criteria are detailed in the available solicitation materials. Interested vendors should review the complete RFP and Exhibit 5 (Service Locations) documentation for comprehensive specifications regarding container types, quantities by location, service frequency requirements, and any additional procurement details necessary to develop competitive proposals. Vendors are expected to submit detailed proposals addressing their capabilities, experience, security protocols, and service offerings that demonstrate their ability to fulfill the county's secure document management requirements across all operating departments and divisions countywide.