CSU Channel Islands Off- Site Confidential Document Shredding Services

California State University Channel Islands (CSUCI) is seeking proposals for off-site confidential document shredding services across its campus located in Camarillo, California. The procurement involves bi-monthly pickup of confidential documents from 25 standard 32-gallon security bins positioned at various campus locations, with service available Monday through Friday from 8:00 AM to 5:00 PM, excluding holidays and academic breaks. The Request for Proposal (RFP) requires a dedicated account manager who will be available for communication during business hours and provide electronic proof of service with detailed monthly invoicing for each bin location. Proposal submissions are due on December 11, 2025, at 2:00 PM PST via the Planet Bids e-bidding platform, with a question submission deadline of December 2, 2025. The evaluation criteria utilize a 200-point weighted scoring methodology: 70 points for Qualifications and Experience, 70 points for Scope of Work and Work Plan, and 60 points for Price, with the lowest-cost proposal receiving maximum price points. The contract term is anticipated to be three years from January 2026 through January 2029, with two optional one-year renewal periods at CSUCI's discretion.

The RFP includes incentive points for California-certified Small Businesses (SB) and Disabled Veteran Business Enterprises (DVBE), with 10 additional points available for each designation contingent on submission of appropriate documentation from the Department of General Services. Subcontracting is expressly prohibited, and all contractors must comply with CSU Terms and Conditions of Purchase, maintain appropriate business insurance, and adhere to University security procedures. Pricing must remain fixed throughout the entire contract duration, with monthly invoicing submitted in arrears on a net 30 payment basis. Contractors will be responsible for all parking permit costs and equipment maintenance while on campus. While no specific budget range is provided, the comprehensive requirements suggest a service contract that will require detailed operational capabilities in secure document destruction, with monthly service fees likely varying based on bin quantities and service frequency. The successful vendor must demonstrate robust capabilities in confidential document management, transportation, and destruction across multiple campus locations.