NIGP 96671: Paper Cutting, Drilling, Folding, Punching, Shredding, Trimming, etc.

NIGP 96671 Paper Cutting, Drilling, Folding, Punching, Shredding, Trimming, Etc. is an Item code under which state and local governments procure secure document and media destruction services, including on-site mobile shredding, off-site destruction, and secure storage of sensitive records across departments and facilities. Recent solicitations show procurement driven by government agencies' need to dispose of confidential documents, hard drives, and media in compliance with HIPAA, FERPA, IRS, and state data-protection regulations. Issuing bodies span state departments (California Employment Development Department, California Department of Food and Agriculture, CalRecycle, Maryland Department of Health, Texas Health and Human Services Commission), state courts and judicial systems (Maryland District Court, Maryland Motor Vehicle Administration), county governments (Pinal County, Arizona; Wicomico County, Maryland), cities (Pittsburgh, Arlington, Santa Monica), school districts through cooperative purchasing (Educational Community Purchasing Alliance serving Indiana K-12 districts), and specialized state agencies. Current work solicitations emphasize NAID (National Association for Information Destruction) certification—typically AAA or i-SIGMA level—as a mandatory or strongly preferred qualification, with contracts requiring compliance with confidential destruction standards, background investigations for personnel with facility access, and detailed certificates of destruction documenting weight, location, date, and witness information.

Recent opportunities cluster heavily in California and Maryland, with additional activity in Indiana, Texas, and Arizona. The California Employment Development Department has posted multiple IFBs for mobile shredding across regional facilities (Bay Area and Southern California regions combined covering 89 to 145 bins across 18 to 57 locations), with estimated annual volumes of 600,000 to 1,000,000 pounds and contract terms of three years (December 2026 through November 2029). The Educational Community Purchasing Alliance solicited a statewide cooperative contract (responses due October 23, 2026) for shredding and document destruction serving Indiana K-12 public school corporations and charter schools, with pricing structured per container, per month, and per purge with tiered minimums and after-hours charges. The Maryland Motor Vehicle Administration issued a small-business-reserve IFB (responses due July 30, 2026) covering 24 MVA branches plus Glen Burnie headquarters with 7 to 52 annual pickups per location on a five-year term requiring NAID AAA certification and recently amended to mandate i-SIGMA Certification Compliance Officer and Data Privacy Officer designations. The State of Maryland Department of Health procured on-site shredding at Deer's Head Hospital Center (total contract value not to exceed $50,000 over five years) with small-business and DVBE bid preferences available. Pinal County, Arizona issued an RFP (responses due June 12, 2026) for shredding and offsite storage across 47 service locations countywide. Set-asides and preferences vary by jurisdiction: California offers DVBE bid reductions (1–5%, capped at $100,000) and small-business preferences (5%); Maryland applies small-business reserves and DVBE preferences (5–8% depending on veteran status); Indiana cooperative contracts impose a 1.5% ECPA administrative fee on all sales with explicit prohibition of pass-through charges to school districts. No subcontracting is permitted on most California state procurements; insurance requirements typically include $1,000,000 general liability per occurrence and workers' compensation coverage.