25-313 Region 3 - On-Site Confidential Document Shredding Services Southern California

The California Department of Motor Vehicles (DMV) is soliciting bids for an Invitation for Bid (IFB) 25-313 to provide on-site confidential document shredding and compact disk (CD) destruction and recycling services across eight Driver Safety offices in Region 3, Southern California. The services include bi-weekly document shredding using bins ranging from 64 to 95 gallons and bi-annual CD shredding with 16-gallon bins, to be performed during normal business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) in cities including Commerce, Covina, El Segundo, Orange, Oxnard, Riverside, San Diego, and Van Nuys. Contractors must provide truck-mounted industrial shredders, issue certificates of destruction, and provide comprehensive reporting of recycled materials. Key submission deadlines include a written question submission deadline of January 13, 2026, at 11:00 a.m., with responses released by January 20, 2026, at 4:30 p.m. Bids must be submitted via email in non-fillable PDF format by January 23, 2026, at 11:59 p.m., with a public bid opening scheduled for January 26, 2026, at 1:00 p.m. Evaluation will focus on the lowest responsible responsive bidder meeting all specified requirements.

The contract, with a proposed 36-month term starting April 1, 2026, currently has a Disabled Veteran Business Enterprise (DVBE) participation requirement waived, though bidders can receive a 3 to 5 percent bid incentive for proposing DVBE participation at 3 to 5 percent or greater. The current contractor is Shadowhawk, Inc., which charges $15.75 per bin per pickup for weekly document shredding and $38.50 per bin per pickup for quarterly CD shredding. The estimated budget for the three-year contract term is $116,640.00. Bidders must carry specific insurance coverages, including commercial general liability insurance of at least $1,000,000.00 per occurrence, automobile liability insurance of $1,000,000.00 combined single limit, and workers' compensation insurance with employer liability limits of $1,000,000.00. The contract includes provisions for transition services, liquidated damages of $500.00 for rebidding costs and $50.00 per day for missed service days, and compliance with federal Title VI non-discrimination assurances and California civil rights laws. Bidders must submit comprehensive documentation, including Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, Bidder Declaration, Darfur Contracting Act certification, and Civil Rights Laws Certification for bids exceeding $100,000.00.