Secure On Site Document Shredding Services

The City of Pasadena's Public Works Department and Resource Recovery and Recycling Division are seeking a qualified shredding company to provide secure on-site document shredding services through a competitive bid process. The procurement requires a contractor with NAID AAA Certification and at least five years of experience in secure paper shredding, capable of managing monthly office shredding console services and public document shredding events. The successful vendor must deploy four recycling trucks with real-time video shredding capabilities, each able to hold a minimum of 10,000 pounds of paper, and support large public shredding events averaging 26,000 pounds per event. Key deliverables include monthly shredding console services, staffing for public shredding events, and providing a Certificate of Destruction for all shredded materials. The initial public shredding event is scheduled for Saturday, December 9, 2023, with operations running from 8:00 am to 3:00 pm. Bid responses are due by 2:00 pm on Tuesday, October 10, 2023, and must be submitted through the City's eProcurement Portal. The contract term is set for three years from the date of execution, with the contractor responsible for proper recycling and compliance with local wage and equal employment regulations.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though the bid documents suggest a commitment to equal opportunity employment practices. Vendors must possess a Unique Entity Identifier (UEI) from SAM.gov, with failure to provide this 12-character alphanumeric code potentially rendering the bid non-responsive. The contractor will be required to maintain liability insurance, obtain a Pasadena business license, and comply with the city's living wage ordinance. Invoicing will be conducted monthly for office shredding services and within seven business days for public events, submitted through the City's Vendor Invoice Portal. While specific budget ranges are not directly stated, the comprehensive requirements for truck capacity, staffing, certification, and event management suggest a substantial contract value. The procurement appears to be open to qualified private sector document shredding and recycling companies that can demonstrate technical capability, experience, and compliance with local municipal standards.