Shredding Services

Greenville County is seeking a qualified shredding services provider through Request for Proposal (RFP) #26032 to securely destroy documents and provide comprehensive document management solutions. The county requires a vendor with at least five years of experience in secure paper shredding and National Association for Information Destruction (NAID) AAA Certification. The scope of services includes weekly to quarterly shredding console services, document purges, and destruction of various media types including hard drives, backup tapes, audio/video media, and computer parts. The county currently maintains 64 containers of varying sizes (24 to 96-gallon) and anticipates potential large public shredding events. Proposals are due on October 3, 2025, at 3:00 pm, with a tentative award date of October 17, 2025, and a planned contract start date of November 3, 2025. The evaluation will be conducted in two phases, with scoring based on responsiveness, cost, experience, references, and destruction system type. Vendors must submit comprehensive proposals including company background, qualifications, references, and proof of NAID AAA Certification.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract includes rigorous insurance requirements, mandating $1,000,000 in general liability and $1,000,000 in automobile liability coverage. The sample services agreement indicates the potential for up to four annual contract renewals, with the county able to extend the contract by providing at least 30 days notice prior to termination. While specific budget ranges are not explicitly stated, the pricing sheet provides a structured template for vendors to quote rates for various container sizes, service frequencies, and destruction types. Payment terms are based on invoices with a 30-day grace period, and the contract requires compliance with the South Carolina Illegal Immigration Reform Act. The comprehensive nature of the RFP suggests the county is seeking a long-term, full-service document destruction partner capable of meeting diverse secure shredding needs across multiple county departments.