26-10003-000 HIPAA Compliant Secure Destruction Services

The Department of State Hospitals - Atascadero is soliciting bids for HIPAA Compliant Secure Destruction Services through Invitation for Bid (IFB) 26-10003-000. However, the attached procurement document pertains to a different California state agency—the Department of Water Resources (DWR), Southern Field Division—which is seeking qualified contractors for Commercial Roll-Up Door Maintenance and Repair Services. The DWR scope of work encompasses scheduled inspections, maintenance, and repair services for 80 roll-up doors located at 16 facilities throughout the Southern Field Division, including pumping plants, powerplants, and operations and maintenance centers in Southern California. Contractors must possess a valid C61 or D28 Contractor's License and current Department of Industrial Relations (DIR) registration. Key deadlines include a mandatory pre-bid conference on March 12, 2026, at 9:00 a.m. at the DWR Main Administration Building in Pearblossom, California, with bid submissions due on April 3, 2026, at 2:00 p.m., and bid opening scheduled for April 6, 2026, at 10:00 a.m. The anticipated contract start date is June 2026, with a three-year agreement term. The bid sheet requires contractors to provide rates for inspection services, labor (straight time and overtime), and emergency callout services, with all work performed including a 90-day warranty on parts and labor.

A minimum 3.0% Disabled Veteran Business Enterprise (DVBE) participation commitment is mandatory, with failure to meet this requirement resulting in bid rejection. Small Business (SB) preferences are available, offering a 5.0% calculation preference for certified SBs, and non-small business bidders can receive a 5.0% preference if subcontracting at least 25.0% to certified SBs. Prevailing wage requirements apply to public works portions of the contract. Contractors must provide a Bidder's Bond equal to 10% of the bid amount, a Performance Bond equal to 100% of the contract amount, and a Payment Bond equal to 100% of the contract amount, with all sureties registered with the California Department of Insurance. Required insurance includes commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, workers' compensation at statutory limits, and automobile liability of $1,000,000 combined single limit. Invoices are paid within 45 days of receipt, and all replaced parts become property of the State of California. No specific budget range or award value is disclosed in the available documentation.