Secure On-site Destruction of Data Tapes, Hard Drives, Mobile Devices

The Maryland Department of Public Safety and Correctional Services (DPSCS) has issued an Invitation for Bid (IFB) numbered BPM050506 for secure on-site destruction of IT equipment, specifically targeting data tapes, hard drives, and mobile devices. The procurement is seeking a four-year contract to destroy an estimated 12,000 hard drives, 16,000 data tapes, and 12,000 mobile devices (including cell phones, tablets, and flash drives) over the contract term. Destruction services will be performed monthly during normal business hours at two Maryland locations: an ITCD Warehouse in Windsor Mill and a Data Center in Pikesville. The contractor must physically destroy items to render data 100% unrecoverable and provide certificates of destruction. Bidders are required to have at least two years of experience with NIST, ISO, or other recognized standards for secure hard drive destruction within the past five years, and must submit a letter of reference from a government agency documenting relevant experience. Bids are due by 5:00 PM EST on 6/6/2025, and all bidders must be registered on the eMaryland Marketplace Advantage (eMMA) platform. The contract will be awarded on a firm fixed-price basis to the most favorable bid price.

This procurement is specifically designated as a Small Business Reserve procurement, which means only certified small businesses meeting specific employee count or gross sales criteria are eligible to bid. To qualify, businesses must demonstrate compliance with small business certification requirements established by the state of Maryland. Bidders must complete all pricing grid fields to avoid disqualification, and the contract will be structured to support small business development in the state. While specific budget ranges are not explicitly stated, the volume of equipment to be destroyed (12,000 hard drives, 16,000 data tapes, and 12,000 mobile devices) suggests a substantial contract value over the four-year term. The procurement emphasizes secure data destruction as a critical service for protecting sensitive government information, with a focus on comprehensive, verifiable destruction processes that meet rigorous security standards.