Shredding/Document Destruction for Deer's Head Hospital Center

The State of Maryland Department of Health issued an Invitation for Bids (IFB number BPM056896) for on-site shredding and document destruction services at Deer's Head Hospital Center (DHHC) located in Salisbury, Maryland within Wicomico County. The procurement seeks a qualified contractor to provide supervised and trained personnel to perform monthly scheduled shredding services, install lockable executive-style security consoles (approximately 36"H x 19"W x 17"D) and heavy-duty wheeled security bins with 64-65 gallon capacity in designated facility areas, and deliver as-needed bulk shredding services for large-scale document disposal. The contractor must provide a Certificate of Destruction after each shredding event documenting the facility location, service date, number of containers or pounds shredded, employee signature and title, and authorized witness name. Minimum qualifications require bidders to possess a current Maryland business license, proof of workers' compensation and liability insurance, a W9 form, and three years of documented experience providing shredding services with three references from the past three years; industry certifications such as NAID AAA (i-SIGMA) or ISO 27001 are preferred but not mandatory. The contract is structured as a single award competitive sealed bidding procurement based solely on total bid price for a five-year base period with zero option periods. Questions are due by May 13, 2026 at 2:00 PM local time, and sealed bids must be submitted electronically through eMMA by May 15, 2026 (with the IFB document noting May 18, 2026 at 1:00 PM local time as an alternative deadline); no pre-bid conference or site visits are scheduled.

The procurement has been designated for small business preference, whereby a small business bid may exceed the most favorable responsive bid from a non-small business by up to 5 percent, with preferences extending to 7 percent for veteran-owned small businesses and 8 percent for disabled veteran-owned small businesses. There are no MBE (Minority Business Enterprise) or VSBE (Veteran-Owned Small Business Enterprise) subcontracting goals applicable to this solicitation, and no federal funding is involved in this procurement. The contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence/$3,000,000 annual aggregate, Errors and Omissions/Professional Liability of $1,000,000 per claim/$2,000,000 annual aggregate, Crime Insurance with $1,000,000 per loss limit, and Workers' Compensation as required by law. No incumbent vendor or current contractor is referenced in the solicitation materials. The total contract value is not to exceed $50,000 for the entire five-year duration, with no minimum or maximum shredding weight guaranteed or implied under the agreement. Bidders must submit pricing for all contract years on the required form, including monthly rates for Years 1 through 4, with Year 5 designated as a separate line item, and all submissions must include complete bidder information, conflict of interest affidavits, bid proposal affidavits, and three customer references demonstrating comparable experience.