IFB #SD25-00022 On-Site Confidential Shredding Services

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are soliciting bids for Invitation for Bid (IFB) #SD25-00022, seeking on-site confidential shredding services for the San Quentin Rehabilitation Center. The procurement requires a contractor to provide comprehensive document destruction services, including shredding of paper materials, paper clips, staples, sticky notes, CDs, floppy disks, and hanging file folders, using cross-cut shredding that reduces materials to no larger than 3/8" x 1" pieces. Minimum requirements include providing twenty-two 96-gallon collection bins, performing monthly services during business hours (8:00 a.m. to 5:00 p.m., Monday through Friday), and deploying at least two service technicians per scheduled pick-up. Bidders must demonstrate three years of experience in confidential shredding, maintain active California business registration, and provide three positive references from services performed within the last five years. Key deadlines include a bid submission deadline of December 16, 2025, at 3:00 p.m., with a public bid opening on December 17, 2025, at 10:00 a.m., and bidders must submit questions by December 2, 2025, at 3:00 p.m.

The solicitation includes specific set-aside and preference provisions for small businesses and Disabled Veteran Business Enterprises (DVBE). A mandatory 3 percent DVBE participation requirement exists, with additional incentives for exceeding this threshold. Certified small businesses may claim a 5 percent preference, and non-small businesses can receive a 5 percent preference by committing to 25 percent small business subcontractor participation. Contractors must maintain substantial insurance coverage, including $1,000,000 in commercial general liability and automobile liability insurance, and workers' compensation insurance. The contract will be awarded to the lowest responsive, responsible bidder meeting all qualifications, with a proposed contract term from January 15, 2026, through January 14, 2029. While specific award values are not explicitly stated, the solicitation estimates 30 bins per month, with pricing to be submitted on a per-bin basis. Additional compliance requirements include HIPAA adherence, National Association of Information Destruction certification, and completion of background checks and security protocols for all employees working on-site.