Document shredding and garment destruction

The Eastern Municipal Water District (EMWD) has issued Request for Proposal (RFP) #3847 seeking qualified service providers for document shredding and garment destruction services at two locations in Perris, California. The procurement allows vendors to bid on either or both services, with specific requirements for secure collection, on-site destruction, and recycling of confidential documents and garments using crosscut/confetti shredding methods. The contract term is three years with two optional extensions, with anticipated start dates of 10/15/2025 for document shredding and 04/10/2026 for garment destruction. Proposers must submit comprehensive documentation including business information, references, qualifications, insurance affidavits, and compliance forms demonstrating safety and regulatory adherence. Key submission deadlines include 9/9/2025 for questions, with electronic proposals due by 4:00 PM on 9/11/2025, and a final proposal due date of 9/19/2025. Evaluation criteria will include pricing, early payment discounts, vendor qualifications, and performance capabilities, with the district conducting a 90-day contract review and annual Performance Assessment Review.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Pricing for the contract will remain firm-fixed for the first year, with potential annual price adjustments limited to 3% based on supply price increases, regulatory changes, or consumer price index fluctuations. While no incumbent vendors are specifically mentioned, the RFP requires proposers to have at least five years of experience with projects similar in size and complexity. The pricing structure covers multiple container sizes and service frequencies, with unit prices for 32-gallon and 65-gallon containers at two different locations. Although a specific budget range is not disclosed, the comprehensive pricing forms and detailed service requirements suggest a substantial contract value. Proposers must demonstrate comprehensive insurance coverage, safety compliance, and the ability to handle confidential document and garment destruction with strict security protocols.