Shredding Services

Florida Gulf Coast University Board of Trustees is soliciting quotations through a Request for Quotation (RFQ) process to secure comprehensive shredding services for paper and electronic storage media. The university requires a qualified supplier to provide and maintain shredding bins across eight campus locations—Modular 4, Campus Support Complex, WGCU Broadcasting Building, Edwards Hall, Howard Hall, Sugden Hall, Student Health Services Modular, and South Village Modular One—with a total of ten 32-gallon, 64-gallon, and 95-gallon containers requiring monthly pick-up and shredding services. The contractor must submit pricing for individual boxes picked up during monthly shred times, monthly bin pick-up charges for containers of various sizes, and per-unit pricing for electronic media including tablets, hard drives, VHS tapes, cassette tapes, floppy discs, CDs, and credit card terminals. All quoted prices must remain firm throughout the initial three-year contract term and any subsequent renewal periods. The procurement timeline includes supplier questions due by April 20, 2026, with FGCU responses provided by April 27, 2026, and quotation submissions due by May 11, 2026 via the BONFIRE online portal at https://fgcu.bonfirehub.com/opportunities/231126, with all quotes requiring manual signatures on the official quote form. The initial contract term is three years with options to renew for three additional one-year periods, contingent upon satisfactory performance evaluations and appropriation of funding, with renewal negotiations occurring at least 90 days prior to current term expiration. Payment will be issued within 40 days of receipt, acceptance of services, and invoice approval, with invoices requiring a valid purchase order number submitted to accountspayable@fgcu.edu.

The RFQ documents do not specify set-aside designations or restrictions on organization types eligible to respond, nor do they identify any incumbent vendors or current contractors. As a state university, Florida Gulf Coast University is tax-exempt and will not remit federal excise or Florida sales taxes on the contract. The university's obligation to pay is contingent upon annual appropriation by the State Legislature, and the institution reserves the right to terminate the agreement at any time without penalty or cause. The procurement is designated as non-exclusive, allowing the university to contract with multiple vendors if desired. No specific award value or budget range is disclosed in the available procurement documents, with pricing to be determined based on submitted quotations and the university's anticipated service requirements across the identified campus locations.