25-312 Region 2 - On-Site Confidential Document Shredding services Central California

The California Department of Motor Vehicles (DMV) is seeking a contractor to provide on-site confidential document shredding and compact disk (CD) destruction and recycling services for Region 2, which encompasses Driver Safety offices in Bakersfield, Fresno, Oakland, San Francisco, and San Jose. The services require bi-weekly document shredding using lockable bins with a 100-pound paper capacity and bi-annual CD destruction using 50-pound capacity bins. The contractor must provide an enclosed truck-mounted industrial shredder with an independent power source capable of operating in all weather conditions, furnish destruction certificates with witness signatures, and maintain three-year records of shredding activities. Key deliverables include secure document and CD destruction with detailed documentation. Written questions are due by January 13, 2026, at 11:00 a.m., with responses to be released by January 20, 2026, at 4:30 p.m. Bid submissions are required via email in non-fillable PDF format by January 23, 2026, at 11:59 p.m., with bid opening scheduled for January 26, 2026, at 1:00 p.m. The contract evaluation will be based on the lowest responsible responsive bid, with a coin flip as a potential tie-breaker.

The procurement includes provisions for Small Business Enterprise (SBE) and Non-Small Business (Non-SB) preferences, though the Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived for this solicitation. However, a bid incentive of 3% to 5% will be applied based on DVBE subcontractor participation commitment levels. The current contractor is Viking Shred, LLC, with existing pricing at $34.00 per bin for bi-weekly document shredding and $0.00 per bin for quarterly CD shredding. The contract has an estimated budget of $49,800.00 for the thirty-six-month term, with no guaranteed minimum or maximum usage. Contractors must meet specific insurance requirements, including $1,000,000 in Commercial General Liability, $1,000,000 in Automobile Liability, and Workers Compensation with $1,000,000 employer liability limits. Additional requirements include compliance with federal and state non-discrimination laws, employee uniforms with company identification, and strict adherence to confidentiality and security protocols for handling DMV sensitive information.