Document Shredding and Disposal Services Region 3

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0015888V3) for Document Shredding and Disposal Services in Region 3, covering facilities throughout the Dallas-Fort Worth Metroplex and surrounding counties, including Johnson County. The solicitation seeks comprehensive document destruction services that include secure storage, transportation, and shredding of documents to 5/8 inch or smaller, with strict adherence to security protocols compliant with HIPAA, IRS, and Texas state regulations. Bidders must demonstrate a minimum of three years of industry experience, provide background-checked personnel, and maintain specific insurance coverages. The initial contract term runs from the date of award through August 31, 2025, with two optional one-year renewal periods available through August 31, 2027. Bid responses are due by May 20, 2025, at 10:30 AM, with HHSC emphasizing a best value selection process that considers bidder qualifications, performance capabilities, and pricing. Potential contractors must complete multiple mandatory attachments, including a detailed pricing sheet, reference qualifications form, and solicitation affirmations.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide comprehensive information about their business operations, including years in business, number of employees, customer service capabilities, and verifiable references from three similar contracts within the past three years. Contractors must complete an extensive Exhibit A Solicitation Affirmations form that covers compliance with various state and federal regulations, including anti-discrimination policies and ethical standards. While specific budget ranges are not explicitly stated, the pricing sheet requires firm, fixed prices for bin sizes (64 and 94 gallon), console services, and emergency services across the contract period. The HHSC reserves the right to make single or multiple awards to achieve the best value for the state, with potential contractors required to demonstrate financial solvency, operational capabilities, and technical expertise in document destruction services.