Sources Sought FUELS - Programmatic Rev1 7 May 25.docx

This is a SOURCES SOUGHT notice that is issued solely for informational and planning purposes and does not constitute a solicitation. This notice is for market research purposes only and IS NOT A REQUEST FOR PROPOSAL, nor does it restrict the Government as to the ultimate acquisition approach. This notice is open for responses from both small and other than small businesses, and responses will be utilized to determine if this requirement, or a portion of this requirement, can be set- aside for small businesses in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5. The Government will not reimburse respondents for any cost incurred in preparation of a response to this notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government does not intend to rank submittals or provide any reply to interested companies and responses will not be returned.

1. CONTRACT INFORMATION: PANHES-25-P-0000-001794; 0000-001525

The U.S. Army Corp of Engineers, Huntsville Engineering and Support Center (CEHNC) in Huntsville, Alabama award approximately 14 standalone contracts (subject to change based on the mission) to serve as stop gaps until a multiple award contract task order (MATOC) is put into place no later than fiscal year (FY)29. The Defense Logistics Agency – Energy (DLA- E) is the customer for this requirement and supports installations and non-installations such as Army, Navy and Air Force. DLA-E is a field-level activity responsible for providing the Department of Defense (DoD) and other Government agencies with complete energy solutions effectively and efficiently. The mission of DLA-E is to incorporate emerging areas of renewable and alternative energy for DoD along with the traditional fuel and energy support. Contractors must be capable to provide services to Government installations and facilities inside and outside the Contiguous United States.

Table: Estimated Requirements Locations List (subject to change based on the needs of the mission)

Standalone

MATOC

Estimated Periods of Performance

• Standalones. The estimated performance period for each contract is a 12-month base period, and four 12-month optional periods for a total of 60 months (5 years).

• MATOC. The estimated performance period is 12-month base period and four 12-month optional periods for a total of 5 years. This is necessary to maintain the stability of the fuels program and reduce the administrative costs and time needed to put in place a new contract vehicle. Also, it will allow the successful offerors to recover their proposal investment costs; maintain key personnel and minimize potential gaps in services. A more frequent re-compete cycle or shorter durations would not benefit the contractor or Government and could jeopardize the stability of the program. Further, FAR 52.217-8, Option to Extend Services and FAR 52.217-9, Option to Extend the Term of the Contract, will be included in the base contract. There is a reasonable likelihood that the options will be exercised to provide continuity of services and to avoid the potential disruption of effort.

The Government is revalidating market research to determine if small business and other than small businesses possess the capability to execute the requirements within the proposed acquisitions. Respondents need to indicate all small business designations (small business, 8(a), certified HUBZone, Small Disadvantaged Business, Woman Owned, Minority, Native American and/or Service-Disabled Veteran Owned). Interested firms who meet the capability requirements identified in this notice are requested to reply to this notice with a response to the questions below. If no experience or capabilities are associated with a particular question, so indicate. Based upon responses received, consideration will be given to defining whether part or all the acquisition will be set-aside for small business competition.

PROJECT INFORMATION: The Fuels Preventative and Corrective Maintenance Program (also known as Recurring Maintenance and Minor Repair (RMMR) program) is a comprehensive maintenance program that provides vital maintenance and repair services to the United States Government to sustain a worldwide robust fueling capability in support of federal petroleum facilities and petroleum systems. The program is divided in two distinct services, the program follows the current Unified Facilities Criteria (UFC) 3-460-03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities. These criteria are applicable to all branches of the DoD and Defense Logistics Agency (DLA). This procurement requires a Contractor experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems are in compliance with codes, criteria, regulations, and laws of the United States/host nation (local and national). UFC 3-460-03 applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well- maintained system or facility, the PM portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies. The minor repair provides a contract vehicle for corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. There are no Architect/Engineering or construction services in this acquisition. To meet the Government’s mission, installations require a non-personal, performance-based services contract vehicle at various facilities worldwide. The predominance of locations are based on the current USACE military programs boundaries which includes several states.

Figures 1: USACE Military Program Boundaries

The contractor shall be experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems are in compliance with codes, criteria, regulations, and laws of the United States/host nation (local and national) in order to meet several preventative and corrective maintenance requirements. Unified Facilities Criteria (UFC) 3-460-03, Petroleum Fuel Systems Maintenance applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well-maintained system or facility, the recurring maintenance portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies. The minor repairs provide corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each of the DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission.

2. SUBMISSION REQUIREMENTS: Interested firms should submit a document which furnishes information describing relevant demonstrated experience and qualifications in the following format: The submissions should be Times New Roman, font size 12. The submission will address all questions in the Capabilities Questionnaire listed below and your ability to perform the services stated in the draft PWS. Responses shall not exceed an additional 5 pages to this document.

Computer files must be compatible with the latest version of Microsoft Word. Submit responses via email to: CEHNC-FUELSOne@usace.army.mil. Submissions shall be received no later than 9AM Central Time on 15 May 2025.

NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED.

Cover letters and extraneous materials (brochures, etc.) will not be considered. Questions concerning submissions should be directed to the email listed above. Personal visits for the purpose of discussing this announcement will not be scheduled.

3. CONFERENCE: The program anticipates holding a preproposal conference in the future. Monitor sam.gov for updates. The Government is in receipt of previous submissions on suggestions for the program.

NOTE: **Interested parties are responsible for monitoring modifications to this notice. **

CAPABILITIES QUESTIONNARE

(responses shall not exceed 5 additional pages)

SECTION I: GENERAL

1. Business Name: (Insert Business Name)

2. Business Address: (Insert Business Address)

3. Cage Code:

4. UEI:

5. North American Industry Classification System (NAICS) Code: 561210 – Facilities Support Services If you feel the above NAICS Code is not sufficient for this acquisition, please provide your recommended NAICS code with an explanation.

6. Product Service Code (PSC): Z1NA Support - Maintenance of Fuel Supply Facilities

7. Responsible Point of Contact: (Insert name, address, phone number, and email address)

8. Type of Business (Check all that apply):

SECTION II: CONTRACTOR ARRANGEMENT

9. Our firm will be proposing on this project as a:

Sole Contractor performing 100% of the work with no work being performed by a subcontractor.

Prime Contractor performing at least 50% of the work with subcontractor(s).

Prime Contractor performing at least 50% of the work with the following team member subcontractor(s) (Insert business name, business size, cage code, and work which will be subcontracted); or Joint Venture with (insert business name, business size, and cage code), (See FAR subpart 9.6 Government policy on teaming arrangements, as well as 8(a) Program regulations described in 13 CFR124.513, HUBZone Program regulations described in 13 CFR 126.616, and Service-Disabled Veteran-Owned Program regulations described in FAR 19.1403(c) and 13 CFR 125.15(b).

SPECIFIC CAPABILTY QUESTIONS

1. Does your firm have the ability to work anywhere in the Government installations and facilities outside the Contiguous United States to include foreign locations (i.e. Japan)? Additionally, provide specific details of your firm’s ability and experience with performing contracts/task orders outside the Contiguous United States simultaneously. If not, indicate your firm’s geographical limitations below.

2. How many orders and at what capacity based on complexity and value (e.g., size, scope, and dollar value) does your firm have the ability to actively work at one time?

3. How many installations or projects can your firm provide support to foreign locations/ sites?

4. Does your company have the technology and capability to telework if need arises, and to only provide minimum onsite workers to complete tasks as required by the PWS?

Yes No

5. Does your company have experience complying with the standards in the Applicable Regulatory Standards for Compliance attachment when providing fuels preventive and corrective maintenance services? If yes, please address in your capability statement.

Yes No

6. Has your company ever been awarded a contract from the USACE HNC Fuels Program to provide fuels preventive and corrective maintenance? If yes, please list contract award number.

Yes No

7. If your firm is currently performing work under the HNC Fuels program, provide the contract number, total value, period of performance, and the period you’re currently performing within (base or option #_). Are you the Prime, Sub-to Prime, or working as a Joint Venture?

8. Does your company currently provide either Government Owned, Contractor Operated or Contractor Owned, Contractor Operated maintenance and repair to DLA capitalized sites?

If yes, please address in your capability statement.

SOURCES SOUGHT NOTICE

CEHNC Fuels Program

Yes No

9. Please explain your company’s experience as a prime or subcontractor in providing Fuels Systems (specifically petroleum) Maintenance and Repair Services in accordance with the PWS? (to include when and for whom). If you have held Government Contracts, please provide the scope, dollar value, and a point of contact in your capability statement.

10. What are some potential barriers in the PWS that may be limiting competition for this requirement? (e.g., is the PWS too broad or restrictive) Additionally, are there any barriers that prevent your company from submitting a proposal for this requirement? Please provide rationale with page and section location(s).

11. Please identify if your company is capable of performing the work in foreign locations?

Yes No

12. Please indicate if you are interested in proposing on the standalone contractors, MATOC, or both.

13. If awarded an ID/IQ contract, the maximum aggregate contract capacity our firm can adequately perform is (Insert total contract capacity your firm can perform). (e.g. If your firm can perform no more than five (5) $3 million task/delivery orders simultaneously, your response for maximum aggregate capacity would be $15 million)?

14. If awarded a contract, the maximum capacity our firm can adequately perform for any single contract/task order is (Insert maximum capacity per task/delivery order). (e.g.. If your firm cannot perform work per task/project over $3 million, your response for maximum capacity per task would be $3 million.)

15. Has your organization been awarded any federal contracts in the past 3 years? Yes/No

16. What site location are you interested in proposing on based on the regions listed in the figure or table above?

17. Are you currently a GSA MAS holder for the fuels program?

18. Will you propose on work in foreign locations? Yes/No

19. Have you considered doing a joint venture for this requirement? Yes/No image2.png image3.png image4.png image5.png image6.png image7.png image8.png image1.png