3.2 Appendix B - Attachment 2 - Monthly Report Format 20240910.docx
DOCX document 40 KB Posted
- Attached to
- Sources Sought - CEHNC FUELS PROGRAM
- Solicitation number
- PANHES-25-P-0000-001794
About this file
This is a monthly report template for the DLA Recurring Maintenance and Minor Repairs Program administered by the US Army Corps of Engineers, Engineering and Support Center, Huntsville. The template outlines required reporting sections including service order overview, recurring maintenance overview, current available funds, quality metrics, safety incidents, photographs, schedules, and top maintenance repair items.
The template includes specific tables for tracking service orders (submitted, approved, executed, and awaiting approval) and maintenance visits across multiple sites including Bryant/Richardson, Camp Santiago, Fort Greely, Fort Wainwright, Isla Grande, Kwajalein Island, Pohakuloa, Soto Cano, and Wheeler Army. It requires reporting on quarterly, semi-annual, and annual maintenance visits with associated costs, customer feedback surveys, safety incidents, and repairs tracking. The document is purely a reporting format template and does not contain actual program requirements or specifications.
View the file
Other files
Show all 46
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
APPENDIX B – ATTACHMENT 2
APPENDIX B – ATTACHMENT 2
Monthly Report Template
DLA Recurring Maintenance and Minor Repairs Program US Army Corps of Engineers, Engineering and Support Center, Huntsville
Monthly Status Report
Contract No. W912DY-13-G-XXXX Contract No. XXXX Contract title
Submission Date:
Submitted By:
Company Name
TABLE OF CONTENTS
| 1.0 | SERVICE ORDER OVERVIEW | 4 |
| 2.0 | RECURRING MAINTENANCE OVERVIEW | 5 |
| 3.0 | CURRENT AVAILABLE FUNDS | 6 |
| 4.0 | QUALITY | 6 |
| 5.0 | SAFETY | 6 |
| 6.0 | PHOTOGRAPHS | 6 |
| 7.0 | SCHEDULE | 6 |
| 8.0 | TOP 10 MAINTENANCE REPAIR ITEMS | 7 |
| 9.0 | MINOR REPAIRS INCIDENTAL TO MAINTENANCE ACTIVITIES | 7 |
| 10.0 | MISCELLANEOUS MINOR REPAIRS | 7 |
| 11.0 | POINTS OF CONTACT | 7 |
| 12.0 | APPENDICES | 7 |
| Appendix A – Safety Report | 7 | |
| Appendix B – Photographs | 7 | |
| Appendix C – Schedule | 7 |
1.0
SERVICE ORDER OVERVIEW
Service Order Overview- As of today current option
| SO Category |
| Number of SOs |
| Total Cost |
| Submitted to HNC |
| 93 |
| $532K |
| Approved by HNC |
| 46 |
| $178K |
| Executed |
| 62 |
| $195K |
| Disapproved / Cancelled by HNC |
| 1 |
| $1K |
| Awaiting HNC Approval |
| 100 |
| $859K |
| In-Progress (have not been to HNC) |
| 107 |
| $676K |
Service Order Overview- During this Period
| SO Category |
| Number of SOs |
| Total Cost |
| Submitted to HNC |
| 93 |
| $532K |
| Approved by HNC |
| 46 |
| $178K |
| Executed |
| 62 |
| $195K |
| Disapproved / Cancelled by HNC |
| 1 |
| $1K |
| SO # |
| General Description |
| NTP |
Date
| Completed Date |
| 30 |
days after NTP date
| # days to complete |
| # days less than 30 |
| # days over 30 (from NTP) |
| Remarks |
Every SO submitted during this period shall be included in this table.
2.0
RECURRING MAINTENANCE OVERVIEW
Table 1 Required & Completed Maintenance Visits Completed as of today current option
| Site Name |
| Code |
| Phase |
| Quarterly |
| Semi-Annual |
| Annual |
| Required |
| Completed |
| Required |
| Completed |
| Required |
| Completed |
| Bryant/Richardson |
| BRY |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Camp Santiago |
| STG |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Fort Greely |
| GRE |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Fort Wainwright |
| WNR |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Isla Grande |
| IGP |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Kwajalein Island |
| KWA |
| A5 |
| 2 |
| 1 |
| 2 |
| 1 |
| 1 |
| 1 |
| Pohakuloa |
| PTA |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
| Soto Cano |
| SCN |
| A5 |
| 2 |
| 2 |
| 2 |
| 2 |
| 1 |
| 1 |
| Wheeler Army |
| WHL |
| A5 |
| 4 |
| 4 |
| 2 |
| 2 |
| 1 |
| 1 |
Table 2 Number & Total Costs of Maintenance Visits- During this period
| Effort |
| Number of Maintenance Visits this Month |
| Total Cost |
| Quarterly Maintenance |
| 14 |
| $102,654.00 |
| Semi-Annual Maintenance |
| 15 |
| $103,479.00 |
| Annual Maintenance |
| 5 |
| $133,036.00 |
Table 1 Required & Completed Maintenance Visits Completed during this period
| Site Name |
| Code |
| Phase |
| Quarterly |
| Semi-Annual |
| Annual |
| Required |
| Completed |
| Required |
| Completed |
| Required |
| Completed |
| Bryant/Richardson |
| BRY |
| A5 |
| 4 |
| 0 |
| 2 |
| 0 |
| 1 |
| 0 |
| Camp Santiago |
| STG |
| A5 |
| 4 |
| 0 |
| 2 |
| 0 |
| 1 |
| 0 |
| Fort Greely |
| GRE |
| A5 |
| 4 |
| 0 |
| 2 |
| 0 |
| 1 |
| 1 |
| Fort Wainwright |
| WNR |
| A5 |
| 4 |
| 1 |
| 2 |
| 0 |
| 1 |
| 0 |
| Isla Grande |
| IGP |
| A5 |
| 4 |
| 2 |
| 2 |
| 0 |
| 1 |
| 1 |
| Kwajalein Island |
| KWA |
| A5 |
| 2 |
| 3 |
| 2 |
| 1 |
| 1 |
| 0 |
| Pohakuloa |
| PTA |
| A5 |
| 4 |
| 4 |
| 2 |
| 0 |
| 1 |
| 1 |
| Soto Cano |
| SCN |
| A5 |
| 2 |
| 2 |
| 2 |
| 1 |
| 2 |
| 1 |
| Wheeler Army |
| WHL |
| A5 |
| 4 |
| 4 |
| 2 |
| 1 |
| 1 |
| 1 |
3.0
CURRENT AVAILABLE FUNDS
| CLIN |
| Amount |
| Balance |
(Approved SOs) Balance (Submitted SOs) Comments
4.0 QUALITY
Customer Feedback Surveys Sixty-three (63) customer quality feedback surveys were sent for recurring maintenance and repair actions during the reporting period. As of the close of this reporting period, 20 surveys were received. These surveys reflected neutral to positive comments on the JVs performance to date.
| Question |
| Total Quantity of Responses |
| Yes |
| No |
Was work performed in a quality manner?
Was work performed safely?
Was work performed in a timely manner?
Did the prime contractor successfully manage the subcontractor?
Did contractor communicate with you prior to and upon completion of work?
Was the work area kept clean during and upon completion of work?
Did contractor have all necessary certifications?
Were there any issues with the work performed?
Did contractor arrive with all parts, materials, and tools needed to complete the repair?
The following comments were received on the surveys:
5.0 SAFETY
A. Reportable Incidents this period:
B. Safety training/briefings this period and (attendees):
Safety reports are included in Appendix A.
6.0 PHOTOGRAPHS
Representative photographs of maintenance repair work are included in Appendix B.
7.0 SCHEDULE
The updated schedule for anticipated RM and MR/ER work is included in Appendix C.
8.0 TOP 10 MAINTENANCE REPAIR ITEMS
| Rank |
| Maintenance/Repair |
| Number |
9.0 MINOR REPAIRS INCIDENTAL TO MAINTENANCE ACTIVITIES
Provide tracking of all repairs completed under this CLIN for each option year. Refer to Appendix H for list of items that should be tracked in this section.
10.0 MISCELLANEOUS MINOR REPAIRS
Provide quantity of repairs completed under this CLIN for each option year.
11.0 POINTS OF CONTACT
Contract Administrators Program Manager Project Manager Project Engineer Site Manager
12.0 APPENDICES
Appendix A – Safety Report Appendix B – Photographs Appendix C – Schedule
File details come from the government source that posted it. Updated .