2.2 Appendix A - Attachment 2 Contractor Travel Expense Report_20240910.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Sources Sought - CEHNC FUELS PROGRAM
- Solicitation number
- PANHES-25-P-0000-001794
About this file
This is a travel expense report template (Appendix A - Attachment 2) for contractors to document and request reimbursement for travel expenses related to a fuel program recurring maintenance contract. The template includes fields for documenting specific expenses including airfare, luggage fees, parking, ground transportation, rental car fuel, personal vehicle mileage, meals and incidentals (M&IE), lodging, and miscellaneous costs.
The form requires contractor and Contracting Officer/Service Order Administrator electronic signatures and must comply with U.S. Government Joint Travel Regulations (JTR). Key requirements include submission of receipts for lodging, airline tickets, and car rental, plus any individual expense over $75. Lodging reimbursement is limited to JTR maximum rates plus taxes and fees, while meals and incidental expenses must also conform to JTR allowances. Each traveling contractor must complete a separate expense report, which includes fields for travel request number, CLIN, contractor name, labor category, and travel locations.
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Text version
Sheet1
CONTRACTOR TRAVEL EXPENSE REPORT
| Travel Expense Report | |||
| Travel Request Number: | XXX-KTR-0001 | CLIN: | |
| Travel From: | Contractor: | Prime or Sub Name | |
| Travel To: | Labor Category: | Foreman, Fuel Technician, etc. |
| Date | Description of Expense | Unit Cost | Quantity | Miles | Mileage Reimbursement | Total Cost |
| Air Fare From/To | ||||||
| Travel Labor | ||||||
| Luggage Fee | ||||||
| Terminal Parking | ||||||
| Ground Transportation (Rental Car, Taxi, Uber, Lift) | ||||||
| Fuel for Rental Car only | ||||||
| Personal/Company Vehicle (only receive mileage rate no fuel) | ||||||
| Meals (Travel Days 0.75%) | ||||||
| Meals Full Day | ||||||
| M&IE | ||||||
| Lodging | ||||||
| Lodging taxes and fees | ||||||
| Miscellaneous (add description) |
| Total Expense | $0.00 |
| Justification for Travel | |
| CONTRACTOR eSIGNATURE: | |
| CONTRACTING OFFICER/SERVICE ORDER ADMINISTRATOR eSIGNATURE: | |
| Note: Travel expense report must be completed for each individual traveler. Highlighted areas to be filled in by contractor | |
| Reimbursement of expenses required is in accordance with the following: | |
| 1) All travel related reimbursements are in accordance with the U.S. Government Joint Travel Regulations (JTR). Maximum rates for reimbursement of lodging, meals, and incidentals (i.e. per diem allowances) are set by the U.S. Government according to location of travel. | |
| 2) Copy of receipts for lodging, airline tickets, and car rental is required and must be submitted with this form. Actual expenses for lodging are reimbursed up to the maximum rate set forth in the current JTR for that location, plus taxes and fees. Allowances for meals and incidental expenses is reimbursed up to a maximum determined by the current JTR. Receipts are required for any allowable individual travel related expense greater than $75.00. | |
| Revised 13 Septembrer 2024 |
&"-,Bold"&14APPENDIX A - ATTACHMENT 2 - TRAVEL EXPENSE REPORT
File details come from the government source that posted it. Updated .