NIGP 20860: Medical Software, All Types

NIGP 20860 Medical Software, All Types is an Item code capturing state and local procurement for clinical, operational, and administrative healthcare software platforms—spanning electronic health records, clinical decision support, billing and compliance, pharmacy systems, asset management, transcription, and specialized clinical workflows. Recent state and local opportunities show hospitals, health systems, county health departments, universities, and special-purpose health districts soliciting comprehensive, cloud-based software solutions with mandatory HIPAA compliance, regulatory reporting integration, and increasingly, AI-powered analytics and monitoring capabilities. Universities and teaching health centers are pursuing specialized platforms: UT Health San Antonio is requesting a cellular therapy transplant program platform (RFP 74527P07, due November 17, 2026); Hillsborough County Public Schools in Florida is replacing its assessment system across 242 school sites serving 200,000–225,000 students (RFP 26112RFPEST, due April 10, 2026); and Washington State's Office of Superintendent of Public Instruction is consolidating four separate IEP systems into a single statewide platform serving 150,000 students with disabilities across more than 300 local education agencies (RFP No. 2026-20, due June 30, 2026). County health departments and municipal fire rescue operations are procuring targeted operational tools: Collier County, Florida is single-sourcing Handtevy, a mobile drug-dosage calculation application for EMS integration (PUR20975, protest deadline September 24, 2026); the City of Tucson Fire Department is requesting BLS/ALS pharmaceuticals, supplies, and VendNovation inventory and vending software (RFQ 260217, proposals due June 24, 2026); and Central Health in Texas is procuring referral management software with embedded AI compliance and FDA SaMD considerations (RFP 2026-09-001, due November 9, 2026).

Activity spans Texas (Central Health, Texas Tech University Health Sciences Center, UT Health San Antonio), Florida (Hillsborough County, Collier County, Monroe County, Orange County), Washington State, Utah, California (Orange County, San Mateo County), and other states, with particular concentration in health systems and county health departments managing large patient populations or complex regulatory environments. Recent procurements emphasize multi-regulatory compliance (HIPAA, FERPA, FDA, state privacy laws, emerging AI regulations), integration with existing infrastructure (EHR systems, student information systems, electronic patient care reporting), and responsible AI governance including explainability, bias mitigation, and human-in-the-loop workflows. Set-asides and preferences vary by jurisdiction: Florida's Collier County offers local vendor preferences; California's Orange County and San Mateo County apply local small business enterprise (LSBE/OCLSB) and disabled veteran business enterprise (DVBE) scoring preferences; Washington State recognizes Small Business and Certified Veteran-Owned Business designations; and Texas entities reference HUB subcontracting plan requirements. Pricing models differ widely—flat annual fees, per-user licensing, subscription-based recurring costs, and milestone-based implementation payments—with many RFPs specifying firm pricing for 90–180 days post-award and Net 30 payment terms.