RFP-730-UofH-3074 Electronic Medical Record FY26

The University of Houston is seeking proposals for a comprehensive Electronic Health Record (EHR) system specifically designed for the College of Optometry through RFP-730-UofH-3074. The solicitation requires a robust EHR solution capable of supporting multiple clinic locations and handling approximately 50,000 patient visits annually, with concurrent usage by 125 faculty, 450 students, and 175 staff members. The system must incorporate patient communication tools, inventory management for retail optical goods, appointment scheduling, and revenue cycle management capabilities. Technical requirements include the ability to transfer existing patient and billing records from the current system, maintain operational continuity during internet outages, and meet stringent security standards, including potential Texas or Federal RAMP Certification for cloud-based deployments. The procurement timeline indicates the RFP opened on December 22, 2025, at 4:30 PM CST, with proposals due by February 5, 2026, at 5:00 PM CST. Technical inquiries should be directed to Eric Cabiran at ecabiran@CougarNet.UH.EDU, and sealed bids will remain confidential until the submission deadline.

While no specific set-aside designations or restrictions were explicitly mentioned in the documentation, the EHR system procurement aims to enhance primary and specialty eye care delivery, support the institution's teaching mission, and prepare for future technological integrations, including potential diagnostic and artificial intelligence applications. The system can be either cloud-based or hosted on-site, with installation targeted to begin in May 2026 and full operational launch anticipated by August 2026. No specific incumbent vendor was identified, and no precise budget range was provided in the available documentation. The procurement is denominated in US Dollars, suggesting flexibility for vendors across different price points and technological capabilities. The comprehensive nature of the system requirements indicates a complex procurement process that will likely involve detailed technical evaluations of proposed solutions, with a focus on system functionality, integration capabilities, security compliance, and potential for future technological adaptability.