RFP - Class D Pharmacy Inventory Management Program (CDP-IMP) for Harris County Public Health Services

Harris County, Texas is soliciting proposals through a Request for Proposal (RFP) for the Class D Pharmacy Inventory Management Program (CDP-IMP) to support Harris County Public Health Services for a one-year contract term beginning approximately July 1, 2026. The procurement seeks a qualified vendor to design, develop, and implement a comprehensive pharmacy inventory management system serving ten brick-and-mortar clinical sites and five mobile health units across Harris County's 2.2 million unincorporated residents and over thirty municipalities. The system must provide centralized inventory control with real-time barcode/RFID scanning capabilities, cold chain monitoring for vaccines, automated stock level and expiration date alerts, and program-specific reporting across multiple funding sources including STD/HIV, Tuberculosis, Family Planning, Vaccines for Children (VFC), and Adult Safety Net (ASN) programs. Key deliverables include software licensing, project management, hardware/equipment, installation, system configuration, data migration for approximately 125 individual pharmacy items, comprehensive training, and twelve months of maintenance, support, and warranty services upon Final System Acceptance. The vendor must propose at least one delivery method (premise-based, SaaS, or hybrid model), seamlessly integrate with Epic EHR platform, Texas Immunization Registry (ImmTrac2), and HL7/FHIR/API standards, and align all technical requirements with Harris County's Universal Services Reference Architecture (USRA) domains. Required vendor qualifications include a minimum of five years of pharmacy inventory management system implementation experience for similarly sized government or private entities, establishment as a business operating for five or more years, comprehensive technical support availability during standard business hours (8:00 a.m. to 5:00 p.m. CST, Monday–Friday) with weekend support for public health activities, and demonstrated capability in cybersecurity controls meeting Harris County's minimum IT security standards. Evaluation criteria prioritize Scope of Service/System Functionality and Stakeholder Alignment (30%), Integration and Interoperability (25%), User Experience and Training (10%), Implementation and Support Services (10%), Project Team and Experience (10%), Vendor Presentation/Demo (5%), and Pricing (10%), with Cybersecurity and Information Technology Controls assessed on a Pass/Fail basis. Proposals must be submitted via the Bonfire platform or sealed hard copy to 1111 Fannin, 12th Floor, Houston, Texas 77002 by 2:00 P.M. local time on April 6, 2026. A pre-proposal conference will be held on Tuesday, March 10, 2026 at 3:00 P.M. via Microsoft Teams (attendance encouraged but not mandatory), and vendors must submit written questions through Bonfire by the deadline specified in the event schedule.

Harris County has not designated this procurement as a set-aside for disadvantaged enterprises, though the County encourages minority and women-owned business enterprise (M/WBE) participation and expects proposers to make good faith efforts to meet or exceed diversity goals. The solicitation documents do not identify any incumbent vendor or current contractor for the existing pharmacy inventory system. No pre-existing vendor infrastructure or current contractor information is specified in the procurement materials. All vendors responding to this opportunity must comply with Harris County's mandatory minimum wage certification requiring payment of $21.65 per hour (subject to annual adjustment using the MIT Living Wage Calculator), maintain comprehensive insurance coverage including Workers' Compensation ($1,000,000 per accident and disease-each employee), Commercial General Liability ($1,000,000 per occurrence / $2,000,000 general aggregate), and Automobile Liability ($1,000,000 combined single limits), with Harris County named as an Additional Insured on a primary and non-contributory basis. Vendors must comply with federal immigration verification requirements including E-Verify, execute a Tax Residence Certification, provide a Certificate of Interested Parties (Form 1295), submit a Vendor Disclosure Form detailing all litigation history and investigations within the preceding five years, and demonstrate compliance with all Harris County travel policies and Harris County's minimum IT security vendor controls. Contract award is anticipated following Harris County Commissioners Court approval, and Harris County reserves the right to award to a single vendor or multiple vendors if determined to be in the County's best interest. The RFP does not specify a contract value or budget range in the available procurement documentation.