IVHQ FY26 Medical Billing Software

The Illinois Department of Agriculture is issuing a small purchase procurement with sole source conditions for medical billing software under contract designation IVHQ FY26. This solicitation seeks a single vendor to provide branded credit card services for official State of Illinois government business and expenses requiring immediate payment. The vendor must be a financial institution recognized by the Federal Reserve, listed on the FFIEC website, and federally insured by FDIC, NCUA, FRB, OCC, or equivalent federal insurance. Key deliverables include establishment of a single master account with a total annual card limit of $25,000, detailed monthly billing statements by transaction, fraud prevention procedures, and electronic access to account expense activities for the Agency Coordinator. The vendor must provide either Visa or Mastercard, coordinate card delivery at vendor expense, and submit bids for administrative and setup fees, per-user account setup fees, annual account fees, foreign transaction fees, and lost card replacement fees, with award determination based on total combined costs. The contract includes an initial five-year term with the potential for renewal up to a maximum of ten years. The proposal deadline is January 7, 2026, with posting having occurred on January 6, 2026. The State maintains liability for purchases made on the charge card and may terminate for convenience with thirty days' written notice or for cause upon vendor failure to perform material requirements.

The solicitation does not identify specific set-aside designations or restrictions limiting response to particular types of organizations, though all respondents must meet the specified financial institution requirements and federal insurance certifications. No incumbent vendors or current contractors are identified in the available documentation. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as an additionally insured party. Vendor revenues are anticipated to be generated primarily from card contractor revenues at no cost to the State, and payment will be issued from the Comptroller's office according to the State Prompt Payment Act. The contract is contingent upon appropriation availability, and no subcontractors are permitted under this agreement. Specific budget ranges or award values are not explicitly stated in the available documentation.