South Dakota Immunization Information System (SDIIS)

1.1 Purpose of Request for Proposal (RFP)
1.1.1 Background:
The South Dakota Department of Health (DOH), in cooperation with the U.S. Centers for Disease Control and Prevention (CDC), is soliciting proposals from qualified sources of supply for software and professional services to implement and support an Immunization Information System (IIS).
Goals and Objectives:
The system will be internet based allowing authorized users real-time access to input, analyze, and report immunization data. The system will be configurable at SDIIS level, allowing authorized stakeholders to easily update fields and tables for required changes, updates, and reporting associated with registry functionality.
The State is open to more than one hosting model. An Offeror may propose any of the following Hosting Options, or a combination of them:
(a) Vendor-Hosted-the solution is hosted and operated by the Offeror or its agent in the Offeror's environment;
(b) State-Hosted (On-Premises)-the solution is hosted by the state on the State's internal infrastructure;
(c) State-Hosted (Azure PaaS)-the solution is hosted in the State's Azure cloud tenant as a Platform as a Service (PaaS) solution.
The State has not established a preference among the Hostin Option and will evaluation each proposed Hosting Option on its own merits. Options (b) and (c) are referred to collectively in this RFP as the State-Hosted Options. Requirements applicable to each Hosting Option are set out in Section 4.
The following items provide additional information on particular needs or inherent project issues that will confront the Department and Offerors, and which must be addressed in the Offeror's proposal, work plan, task deadlines, etc. They are presented here for emphasis and should not be considered an exhaustive list. Overall, the possible expectations of this system include the ability to:
· Meet current performance standards and be user-friendly, configurable, stable and secure
· Accept all data existing in SDIIS with no data loss
· Enter/view immunization data via web
· Interface with SDIIS's Current HL7 connections
· Automate client and service de-duplication
· Manage vaccine inventory and automatically decrement doses when administered
· Manage the new system with existing staff
· Generate ad-hoc reports and extracts
· Run provider-based and geographic-based recall
· Integrate newborn screening data
· Enhance School Nurse functionality
· Enable VFC Functionality (Provider enrollment/management)
· Connect to VTrckS to enable functionality
· Connect to the South Dakota Birth Registry
· Connect to South Dakota Electronic Disease Surveillance System (Maven)
· Enable mobile connection
· Provide Public Portal access
· Enhance public health emergency response and mass vaccination efforts
· Generate reports based on CDC requirements and recommendations
· Provide Clinical Decision Support (CDSi)
· Provide 2D Bar Code Scanner
Connect with the State Health Information Exchange (South Dakota Health Link) via CDC predefined standard for queries relating to immunization queries. These are all SOAP wrapped XML packages, using a two directional SSL certificate. Health Link can also accept the following message types and versions:
· HL7 2.5.1
· RSP^K11
· QBP^Q11

All written questions should be sent to: sddoh.immunization@state.sd.us, only emailed questions will be accepted.

Each offeror may submit up to fifty (50) questions via email concerning this RFP to obtain clarification of requirements. No questions will be accepted after the date and time indicated in the above schedule of activities. Email questions to the email address listed above with the subject line "RFP#27-0904002-003". The questions and their answers will be sent to all offerors that submitted Letters of Intent, submitted questions, or requested the questions and answers via email before the proposal submittal date and will be sent by the date and time indicated in the above calendar of events. Offeror may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP that have not originated from the SD RFP Project Contact. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP. Offerors and their agents may not contact any state employee other than the buyer of record regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and exclusion from specific procurements.