District 3 Midway Operations Center Supplemental Crew

The Florida Department of Transportation (FDOT) District Three is issuing a Request for Proposal to establish a contract for staffing and equipment to provide routine maintenance services on roadways in Leon and Gadsden Counties, with operations based at the Midway Operations Center located at 17 Commerce Blvd, Midway, FL 32343. The procurement seeks a minimum of one crew consisting of one crew leader, four maintenance workers, and one equipment operator to perform asphalt repair, drainage infrastructure maintenance, roadside vegetation management, traffic services, and emergency response activities. Technical proposals are limited to eight pages maximum and must be submitted by April 9, 2026 at 10:00 AM via email to D3.Purch@dot.state.fl.us, with a public opening of technical proposals scheduled for April 9, 2026 at 11:00 AM at 1074 Highway 90 East, Chipley, FL 32428. Price proposals will be opened separately on April 23, 2026, and the selection meeting is scheduled for May 4, 2026. Evaluation will be based on a 70-point technical score addressing philosophy, qualifications, past performance, safety, Maintenance & Repair Program strategy, added value, and proposer-selected topics, combined with a 30-point price score, with award to the responsive and responsible vendor achieving the highest cumulative score. The contract term is anticipated to begin July 1, 2026 and continue through June 30, 2027, with renewal options for up to three additional years contingent upon satisfactory performance and fund availability.

All proposers must be registered in MyFloridaMarketPlace, comply with E-Verify requirements, submit certifications regarding scrutinized companies lists, and meet applicable Florida statutory requirements. Contractors must provide a performance bond in the full amount of the proposal and carry general liability insurance with combined bodily injury limits of at least $200,000 per person and $300,000 each occurrence, plus property damage insurance of at least $200,000 per occurrence. The bid pricing structure requires submission of hourly rates for crew members (crew leader, equipment operator, and maintenance workers) and equipment based on estimated annual hours, with a fixed $10,000 equipment contingency included as a non-bid line item. The total contract budgetary ceiling is established at $500,000, with the contract to be awarded based on this budgetary amount rather than the proposal amount submitted by the contractor. Monthly payments will be made upon submission of invoices with supporting documentation of man-hours and costs, subject to a one percent MyFloridaMarketPlace transaction fee. No pre-proposal conference will be held, and no information regarding previous bid submittals or incumbent vendors has been disclosed for this new contract opportunity.